Clinic Administrator

ESSENTIAL RESPONSIBILITIES AND DUTIES

· Greeting clients and visitors

· Scheduling Appointments – includes appointments/evaluations for new clients and existing clients. Follow up with clients if client is late/does not show. Update therapists’ schedules to reflect appointment types including but not limited to: no authorization, cancelled within 24 hours, no show, make up visit, etc.

· Maintain new referral/client information – responsibilities include sending out and receiving back new client packets, schedule evaluations, file evaluation reports within 7 days and mail a copy to parent/legal guardian and a copy to referral source, schedule client with therapist, enter new client into billing software, ensure all information in client chart is complete so we can bill for services.

· Responsible for obtaining coverage for evaluations and treatments. Responsible for oversight of clinic staff member’s schedules to ensure treatment time is maximized and all clients are seen as scheduled.

· Preparation and management of client charts – responsibilities include preparation of patient chart at client’s check-in, enter client in electronic health record (onset, SOC, date, name, DOB, insurance, co-pay, codes).

· Provide Billing Support – Collect any co-pays and/or other amounts owed at client check-in as instructed by the Outpatient Billing Specialist. Send all co-pays to corporate office as instructed and in a timely manner.

· Ensure all equipment is stored appropriately and is in good working order. Ensure any work orders for equipment or facility repairs are directed to corporate in a timely manner.

· Responsible for maintaining a safe working environment for staff and a safe clinical environment for patients.

· General office/receptionist duties – including but not limited to answering phones.

· Other office and housekeeping duties as assigned – to include but is not limited to ensuring entry way, lobby, and all common areas are safe, clean, and presentable to guests/clients/visitors at all times. Trash and restrooms should be monitored for cleanliness. Restrooms should be stocked with supplies at all times. Ensure a clinic policy is in place to ensure materials and equipment are cleaned on a routine basis.

· Maintain customer relationships with referral sources through verbal and/or written communication.

· Ensure current professional license for each clinical staff is displayed in designated area.

· Assist with credentialing process as needed.

· Order supplies and treatment materials – Submit through Corporate Office with Manager/Director prior approval.

· Complete insurance verification for new referrals prior to scheduling evaluation and repeat insurance verification monthly using approved insurance verification process.

· Other duties as assigned

• Competitive Compensation
  
• Comprehensive medical, dental & vision plans
  
• Teledoc
  
• Paid Time Off (PTO)
  
• Retirement Plan (401K)-Company Match
  
• Life Insurance
  
• Company paid group life insurance
  
• Short & Long term disability
  
• Critical Illness
  
• Flexible Spending
  
• Licensure Reimbursement
  
• Bereavement Leave
  
• Accidental death and dismemberment
  
• Clinical support and training
  
• Continuing Education
  
• Tuition Assistance
  
• Christmas Club
  
• Surgical & Major Imaging Discount Card