Carondelet High School - School Operations Manager

Carondelet High School (About us) is looking for a full-time School Operations Manager for the 2025-2026 School Year. The School Operations Manager is part of the Academics Administrative team team which works to create an environment where all faculty, staff and students are provided the resources they need to succeed at Carondelet.

The School Operations Manager is also the first contact representative for the school to the community at large and as such, needs to maintain a positive, professional and enthusiastic attitude in dealing with the school’s various stakeholders.

Summary

The School Operations Manager plays a pivotal role in ensuring the seamless and efficient operation of all school administrative functions. This position oversees office management, substitute teacher administration, event logistics, project coordination, and security program management, while providing support for AP and College Board program administration and athletics logistics.

The School Operations Manager partners with all school departments to enhance efficiency, refine operational protocols, and implement best practices to optimize workflow. Additionally, they evaluate and strengthen the role of the front office team, ensuring they provide high-quality support across all school divisions.

This role serves as the primary point of contact during the summer months, ensuring continuity of school operations while other administrators may be on break. The manager also oversees the coordination of the academic summer program, collaborating with the Community Engagement Manager, who organizes ancillary programming.

As a member of the Senior Leadership Team (SLT), the School Operations Manager attends planning and strategic meetings, contributing insights on logistics, operations, security, and efficiency improvements.

Essential Responsibilities

• Lives the mission of the school, in the CSJ tradition, through a thorough knowledge and understanding of the mission, vision, and values of Carondelet High School.
• Creates an environment where a growth mindset is a prominent presence in all aspects of school.
• Maintains positive relationships and communication with students, parents, faculty and staff to ensure an excellent educational experience.
• Has strong interpersonal relationship skills and is able to deal with conflict and difficult people in a friendly and positive fashion.
• Engages enthusiastically with and responds positively to the needs of students, faculty, families, staff, alumni and the public outside the school in order to help maintain a positive and vibrant school community.
• Is a life-long learner who takes advantage of professional growth opportunities related to their job and education in general.
• Works collaboratively with Student Life, Admissions and Academics to ensure an excellent educational experience in all areas of school life.
• Assists in implementing guidelines for proper student conduct and dress, maintains student discipline, monitors students’ adherence to established school rules, and ensures a safe environment for all student

Key Responsibilities

Logistics & Event Management:

• Oversee the school calendar and event management system, coordinating internal and external events.

• Serve as the primary point of contact for external event requests, managing contracts and vendor relationships.

• Manage transportation logistics, including bus scheduling and vendor coordination.

Office & Administrative Management:

• Supervise and manage office staff, ensuring daily operations run smoothly.

• Oversee front office operations, ensuring a professional, welcoming, and service-oriented environment.
• Manage official school documentation, including correspondence, reports, and internal communications.
• Maintain school-wide operational policies and procedures, ensuring compliance with best practices.

• Serve as a support to Office Assistant for substitute needs

Project Coordination & Operational Oversight:

• Oversee major school projects, ensuring timely execution and alignment with school goals.

• Serve as a liaison between departments, facilitating clear communication and project success.
• Continuously evaluate workflows, identifying areas for operational improvement.
• Provide regular status updates to school leadership, highlighting progress and key operational insights.

• Oversee the Makeup testing program

Cross-Department Collaboration & Process Improvement:

• Partner with all school departments to enhance operational efficiency and ensure seamless collaboration.

• Assess current protocols and procedures, making recommendations for process improvements and greater efficiency.
• Identify gaps in administrative support, ensuring that front office staff is leveraged effectively to meet school-wide needs.

• Implement best practices for operational management and workflow improvements across departments.

Senior Leadership Team (SLT) Membership & Strategic Planning:

• Actively participate as a member of the Senior Leadership Team (SLT).

• Attend strategic planning meetings, offering operational insights and logistical expertise.
• Develop data-driven recommendations to enhance school operations.

• Work collaboratively with leadership to ensure alignment on school-wide priorities.

Primary Summer Responsibilities:

• Serve as the main point of contact during summer months, ensuring uninterrupted school operations.

• Oversee vendor management, facilities coordination, and summer maintenance.

• Manage administrative inquiries, event logistics, and key operational projects.

Academic Summer Program Coordination:

• Oversee the academic summer program, ensuring seamless scheduling, staffing, and execution.

• Work closely with faculty to support summer course logistics.
• Collaborate with the Camp Director, aligning academic and ancillary programming.

• Serve as the primary point of contact for students, parents, and faculty regarding summer programming.

Logistics Support for Athletics Operations:

• Support the Athletics Department in managing logistics for athletic programs.

• Support scheduling practice and competition field scheduling, ensuring efficient use of facilities.
• Support the coordination of travel logistics for athletic teams, including transportation, lodging, and meal arrangements.
• Ensure compliance with athlete eligibility documentation, waivers, and league regulations.
• Provide logistical and scheduling support for coaching staff to enhance overall athletics management.

• Help establish processes and protocols for each sports season, ensuring efficient setup, management, and wrap-up

Security & Badging Program:

• Serve on the School Security Committee, contributing to safety policies and emergency response planning.

• Oversee the badging system (Raptor), ensuring proper credentialing for staff, faculty, and visitors.
• Manage background check processes and visitor access, ensuring security compliance.

• Maintain and enforce school safety protocols, coordinating with security personnel as needed.

AP & College Board Program Administration (Support Role):

• Assist in AP exam registration, ordering, and distribution of test materials.

• Support the AP coordinator in liaising with the College Board, students, parents, and faculty.
• Help develop and communicate the AP exam schedule to ensure compliance with deadlines.

• Secure testing locations, proctors, and accommodations for students with special needs.

Ensure security and compliance with College Board policies and exam protocolsQualifications

Required:

• Bachelor's degree in Business Administration, Logistics, Education, or a related field (preferred).

• 5 years of experience in operations, administration, or logistics, preferably in an educational setting.
• Proven leadership and team management experience.
• Strong organizational, strategic problem-solving, and decision-making skills.
• Proficiency in Google Workspace (Docs, Sheets, Calendar, etc.).

• Excellent communication and interpersonal skills.

Preferred:

• Experience working in a Catholic school or familiarity with Catholic educational values.

• Knowledge of student information systems and accounting software.
• Background in security management, school safety, and vendor coordination.
• Familiarity with Raptor badging systems and safety compliance protocols.

• Proven ability to handle confidential information with discretion.

Personal Attributes:

• Mission-driven leader who aligns with Catholic educational values.

• Proactive and resourceful problem solver with a focus on efficiency.
• Collaborative team player with the ability to engage and motivate staff.

• Detail-oriented and strategic thinker, capable of managing multiple priorities.

Working Conditions:

• Full-time role.

• May require occasional evening or weekend hours for events or emergencies.

• Light to moderate physical activity, such as setting up for events or lifting supplies (up to 25 lbs).