Accounting Clerk

Description

Essential Duties & Responsibilities:

• Invoice Management & Processing: Oversee, process, and post all deposits for all company locations. Handle incoming invoices for both Accounts Payable and Receivable, ensuring the accuracy and timely processing of A/P invoices and deposits.

• A/P Invoice Verification: Verify vendor invoices, confirming correct G/L account codes, obtaining proper approvals, and ensuring compliance with company policies.

• Payment Processing: Generate and verify payments to vendors and confirm accuracy before submitting for review. Manage and record all payments collected by outside collection agencies.

• Vendor & Account Reconciliation: Ensure vendor accounts are accurately reconciled monthly through statements, including reviewing A/P aging reports and verifying accounts as needed.

• Unpaid Invoices & Collections: Generate, print, and mail/email unpaid invoices daily, and escalate uncollected residential accounts to the Collections Manager.

• Tax Compliance: Ensure that state taxes (TX and NM) are accurate for all applicable invoices.

• Job Status Review: Review job statuses and ensure jobs are completed and closed when able, while communicating with technicians regarding discrepancies or questions with customer invoices.

• Syncing & Report Management: Sync and review information collected from multiple programs and reports into QuickBooks daily to ensure accuracy. Pull reports from various programs to verify data consistency across systems.

• Year-End Preparation & Reporting: Assist with year-end preparation for 1099 forms, review monthly reports, and ensure timely completion of required tasks.

• Issue Resolution & Communication: Respond to inquiries, resolve discrepancies, and ensure smooth communications across teams, handling any other duties as required by department representatives.

Qualifications

Qualifications:

• Experience: 5-7 years combined of Accounts Payable and Accounts Receivable experience, collections experience preferred but not required.

• Skills: Strong proficiency in QuickBooks, NetSuite, other accounting softwares, MS Office (Outlook, Word, Excel), and company scheduling software. Excellent organizational, time management, and communication skills.

• Attention to Detail: High attention to detail, accuracy, and ability to work independently in a fast-paced environment.

• Problem-Solving: Ability to handle complex problems involving multiple variables and consistently meet deadlines.

• Self-Starter: Motivated to take initiative and lead by example with a strong work ethic.

• Collaboration: Ability to work collaboratively across functional areas to ensure accurate and efficient processing.

• Education: High school diploma (or G.E.D.) required; a bachelor's degree in accounting or equivalent is preferred.

What We Offer:

• Benefits: Comprehensive package including medical, dental, vision, and life insurance.

• Retirement: 401(k) retirement plan with company match.

• Time Off: Paid vacation and holidays.

• Perks: Company gym, employee discounts.

• Location: Lubbock, TX.