Campus Secretary - Carr Middle School for 2025-2026 School year

Qualifications:

High School Diploma or GED

Proficient file maintenance skills

Ability to use software including word processing, data management and information retrieval

Ability to maintain accurate and auditable records

Knowledge of general bookkeeping skills

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
3. Maintain school calendar of events.
4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

1. Receive incoming calls, take reliable messages, and route to appropriate staff.
2. Assist students, teachers, and parents as needed.
3. Schedule meetings and appointments and maintain calendar for principal.

1. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
2. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
3. Maintain inventory of fixed assets, equipment, and supplies.

1. Assist with planning, preparation, and setup of faculty meetings and campus activities.
2. Sort, distribute, or deliver mail and other documents.
3. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
4. Maintain confidentiality.
5. Follow district safety protocols and emergency procedures.
6. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
7. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
8. Assist parents in checking students in and out of school.
9. Assist with the receipt and distribution of student materials.
10. Receive, sort, and distribute mail, messages, documents, and other deliveries.
11. Provide clerical assistance as needed including assisting with the scheduling of appointments.
12. Attendance for students