Administrative Assistant - Seattle, WA

$21.88 - 32.83 per hour

This is a Hybrid role and consists of a combination of WFH In Person work

The Administrative Assistant provides support to leaders in the Administration department (Legal, Sustainability, Controllership, FP&A, Tax, and Treasury) through a variety of tasks related to organization and communication, ensuring the efficient operation of the department. The candidate will be a shared support to approximately eight (8) Seattle-based senior leaders and the associated administrative needs of their roles and organizations. The candidate should have an attention to detail, strong problem-solving skills, and adept at managing multiple tasks in a timely manner.

• Provide general administrative and clerical support to the department.
• Organize and schedule meetings and appointments.
• Providing support to senior leaders in the Admin department such as calendar management, arranging travel, and managing monthly expenses.
• Scheduling meetings and events for teams and the department.
• Responding to phone calls and emails related to department administration.
• Assist in preparation of materials and documents for the department.
• Records management, develop and maintain an accurate filing system.
• Serves as a go-to for general department administrative inquires.
• Maintaining vendor and contact lists.
• Manage vendor invoices and payment processes.
• Produce and distribute correspondence memos, letters, faxes and forms to employees.
• Maintain company values, rules, policies and procedures are met to fulfill the company mission, as well as productive relationships with customers and vendors.
• Responsible for special tasks requested by management and/or supervisor.

• Valid Driver's License
• You must be able to communicate in a professional and proper manner with co-workers, management, clients and insureds.
• Highly organized and flexible.
• Detailed oriented and works with a high degree of accuracy.
• Working knowledge of email, scheduling and Microsoft systems.

Work Environment:

• The noise level in work environment is occasional.
• Required job duties are performed in a professional office environment.
• Required hybrid work schedule, at least 3 days/week in office

We are an Equal Opportunity Employer

Eligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, short term disability insurance, and long-term disability insurance. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers up to twelve weeks of paid maternity leave, when applicable, 5 days of paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Some employees may be eligible for discretionary and/or metric-based bonuses dependent on their position. The company also provides an Employee Assistance Program.