Accounts Payable Administrator

Company Info

For 75 years, Carroll Daniel Construction has been built on a strong foundation of integrity. We believe in doing the right thing and delivering on the promises we make – no exceptions. Our goal on every project is to earn a highly-satisfied customer for life.

We are heavily invested in a forward thinking work environment, where we apply advancements in construction technologies to old-fashion know how. We never settle for how it s always been done, and embrace new ideas that yield better solutions for our clients. We believe by staying ahead of trends, our clients can be confident their buildings will serve their needs now and well into the future.

When working with Carroll Daniel, you will be treated like family. We train every employee, from hourly staff to company executives, to deliver the Carroll Daniel Way – a long standing tradition carried forth by three generations of family leadership. It focuses on providing a superior customer experience – on every project, for every client, every time. When you work with Carroll Daniel you will feel important to us, because you are.

Job Description

Accounts Payable Administrator reports to the Assistant Controller and Chief Financial Officer. Responsible for providing financial, administrative and clerical support, managing the submittal and approval process of invoices, performing day to day financial transactions, maintaining accuracy in processing invoices, preparing and disbursing checks to vendors to ensure payment is received by the due date. Has a solid understanding of basic bookkeeping and accounts payable principles.

POSITION RESPONSIBILITIES

Accounts Payable Data Entry

• Monitors and manages daily receipt of invoices via mail and email.
• High volume data entry with time constraints. Pays extreme attention to detail, accuracy, and organization.
• Demonstrates excellent communication and follow up skills.

Assist in Daily Operations

• Provides administrative and clerical support to CFO and/or accounting team on as needed.
• Provides support to CFO for year-end auditor requirements.
• Serves as back up to bookkeeper as needed with weekly Friday Pays.
• Collaborates and communicates with various other departments to complete accounting related tasks.

Process Invoices

• Familiarity with purchase orders.
• Matches invoices with purchase order and any supporting documentation.
• Analyzes invoices, and charges expenses to appropriate code, division, or job.
• Reviews all invoices for appropriate documentation and approval prior to payment.

Process Credit Card Invoices

• Download & Process Home Depot, Lowes, Wright Express & Verizon Invoices

Oversee, Code, Enter & Pay Material Invoices, Check Statements

• Set up new vendors by requesting federal ID and entering information in to CMIC.
• Applies invoices to relevant cost codes.
• Monitors discount opportunities as offered by vendors, schedule and prepare checks, resolve any discrepancies and ensure credit is received for outstanding memos.
• Match Delivery Tickets to Material Invoices.
• Coordinates approval process of invoices and obtains all signatures for checks before distributing accordingly.
• Ensures checks are mailed within payment terms.
• Reconciles processed work by verifying paid invoices with monthly statements.

Performs miscellaneous duties as assigned.

REQUIRED CAPABILITIES

Accounts Payable Specific

• Adhere to CDCC Core Values (RISE)
• Ability to meet deadlines
• Decision Making/Judgement
• Detail Oriented
• Resolving Conflict
• Listen, Watch, Learn
• Innovative/Solutions Oriented
• Accepts Supervision and Constructive Criticism

WORKING CONDITIONS

• The majority of work is completed in an office setting with intermittent sitting, standing, and walking.

EDUCATION & EXPERIENCE

• Working knowledge of Excel and Outlook; experience with construction software a plus
• Ability to work in a high-volume environment with emphasis on accuracy and timeliness
• Minimum of two years experience in a business/accounting office