What are the responsibilities and job description for the Office Manager position at CARTEL Editing & Post-Production?
Cartel LA is seeking an experienced Office Manager to join our staff! Details below, please email resumes to jobs@cartel.tv for consideration
OFFICE MANAGER / / CLIENT SERVICE
Overall Purpose : The LA Office Manager is responsible for maintaining the physical office in Santa Monica, as well as Cartel's LA Apartment. This includes checking and restocking inventory, managing utilities, coordinating maintenance, dealing with building managers, and sourcing and liaising with vendors such as cleaners, security companies, laundry services, valet, water delivery etc. You will be the go to person for anything related to the building(s).
Broken Down Job Duties :
- Create the weekly concierge team schedule including rotation of who will be opening and who will be closing as well as the rotating weekend on-call person. Communicate with production so they know who to contact early / late / on weekends.
- Process building utility and overhead invoices
- Be the company contact for building managers and landlords.
- Manage any building repairs and construction projects, communicating with the entire company to make sure work is affected as little as possible.
- Communicate with Production to estimate the number of clients that will be joining each week, and book valet service accordingly.
- Water all plants inside HQ as well as on the back patio.
- Keep an eye on back alley dumping, and communicate with the city if needed.
- Maintain the back patio area.
- Manage the laundry schedule for kitchen towels.
- Be the contact for the cleaning company, pass along any notes or requests from editors / production, source and onboard new cleaners if necessary.
- Walk freelancers and new hires through the office, explain opening and closing procedures and set them up with keycard access.
- Security DRI for Black / High Security projects
- Manage billing for software and accounts
- Weekly Monday AM food shopping to restock with fresh items - fruit, milk etc.
- Order food / snacks for the office.
Client services support including :
