Administrative Assistant

Job Title:                    School Secretary/Administrative Assistant to Principal

Responsible to:          Building Principal

Qualifications:          

• Must be a motivated, highly confidential, responsible individual.
• Good communication skills, both verbal and written.
• Budget and accounting skills.
• Basic computer knowledge (Word, Excel, Quicken, Print Shop and Internet).
• Good typing skills.

Primary Functions: 

• To keep the school running smoothly and efficiently while maintaining a friendly and pleasant attitude.
• To aid faculty, staff and parents in whatever situation arises with complete confidentiality and professionalism.
• To be able to multi-task and be flexible at all times.

General Responsibilities:

• Prepare correspondence and reports.
• Receive visitors and process information requests.
• Maintain accurate accounting and student population records.
• Follow purchasing and inventory procedures.
• Help teachers with specific tasks.
• Serve as mediator between faculty, staff, parents and the principal.
• Fill in for the school nurse and perform whatever duties are needed in a highly confidential manner.

Specific Duties:

• Mail distribution.
• Answer and direct phone calls.
• Contact and coordinate substitute teachers.
• Order all supplies for the school using a purchase order system.
• Keep accurate attendance records.
• Create and distribute all correspondence from school to parents.
• Maintain and order supplies for all office equipment, including copy and fax machines.
• Run monthly reports.
• Process Free and Reduced Lunch applications.
• Handle all banking procedures.