What are the responsibilities and job description for the Fixed Asset Manager position at Carver Companies Payroll II, LLC?
About Carver Companies
Carver Companies is a leading provider of construction materials, marine transportation, and infrastructure services across the East Coast, with operations in New York, South Carolina, Florida, Georgia, and Canada. Headquartered in Albany, NY, we manage a diversified portfolio that includes stone quarries, a construction company, marine terminals, and a maritime fleet serving both commercial and government clients.
With over four decades of industry leadership, Carver Companies is driven by operational excellence, sustainability, and innovation. As a privately held, entrepreneurial company, we prioritize adaptability, accountability, and proactive leadership. We are looking for forward-thinking professionals who thrive in dynamic, hands-on environments and are eager to contribute to our continued growth.
Job Summary:
The Fixed Asset Manager is responsible for managing and tracking the company's fixed assets which operate in a heavy industrial environment, including construction, port and maritime operations. This includes ensuring accurate recordkeeping of activity, including acquisitions, disposals, transfers, depreciation and intercompany activity. The role requires strong attention to detail, the ability to maintain organized asset records, and consistent collaboration with the finance and operations teams to ensure compliance with company policies and accounting standards.
Key Responsibilities:
- Asset Tracking and Recordkeeping:
- Maintain detailed records of fixed assets, including asset descriptions, serial numbers, locations, and assigned personnel.
- Ensure the accuracy and completeness of asset data in the fixed asset and other registers.
- Update asset records for acquisitions, disposals, transfers, and adjustments.
- Ensure equipment is properly tracked and allocated to ensure job costing is accurate within accounting system and intercompany transactions are completed correctly.
- Develop equipment rates on an annual basis for existing equipment based on current market rates and as new equipment is added to the fleet to maintain the rate schedule.
- Depreciation Calculation and Reporting:
- Calculate and track asset depreciation schedules in accordance with company policy and accounting standards.
- Ensure timely and accurate journal entries for asset depreciation in the general ledger.
- Prepare reports on asset depreciation for financial statements and management reviews.
- Asset Reconciliation:
- Reconcile fixed asset records with periodic physical counts to ensure that all assets are accounted for and match with financial records.
- Assist with the year-end asset inventory and audit process by providing necessary documentation and schedules.
- Asset Management:
- Assist with the physical verification and tagging of assets on a regular basis.
- Coordinate with various departments to ensure the correct allocation of assets and costs
- Maintain a system for tracking asset maintenance and repairs, analyzing costs against industry standards and identifying overlaps
- Identify and mitigate asset impairment within the companies’ assets.
- Compliance and Reporting:
- Ensure compliance with internal controls, company policies, and regulatory requirements related to fixed assets.
- Prepare regular reports on fixed asset status for management and auditors.
- Review overhead costs against budgeted amounts
- Provide KPI reports to management - Utilization, Cost/Hr, Gross Profit/Hr or other KPI’s as determined by management.
- Assist with audits by providing accurate asset information and reports.
- Asset Disposals:
- Process asset disposals and retirements according to company policies, and ensure proper documentation for asset disposals, including disposal forms and evidence of disposal proceeds.
- Update records for any assets that are sold, scrapped, or otherwise disposed of.
- Collaboration and Support:
- Work with the finance, procurement, and operations teams to ensure correct asset tracking from purchase to disposal.
- Provide support for inquiries regarding asset records, valuations, and depreciation schedules.
- Assist in preparing budget forecasts and asset projections for capital planning.
Qualifications:
- Degree in Accounting, Finance, Business Administration, or related field.
- Proven experience in a fixed asset or accounting-related role (1-3 years preferred).
- Knowledge of fixed asset accounting and asset management systems.
- Familiarity with depreciation methods and financial reporting requirements.
- Strong organizational skills with a high attention to detail.
- Proficient in Microsoft Office (especially Excel) and accounting software (e.g., ERP systems, asset management tools).
- Good communication skills, both written and verbal.
- Ability to work independently and manage multiple tasks effectively and meet deadlines.
Physical Requirements:
- Ability to perform occasional physical counts of assets, including lifting and moving items up to 50 lbs.
- Ability to work at a desk or computer for extended periods.
- This is an on-site role in Albany, NY, Monday through Friday, with potential occasional travel to operating sites (US and Canada)
Salary: $75,000-$90,000
Benefits:
- Great Health Insurance with a no deductible plan option available
- Group Life Insurance
- Long Term Disability
- Paid Time Off and Holidays
- 401k with up to 8% match
- Employee-Owned Company investment opportunity
- Dental, Vision, FSA, Enhanced Short Term Disability, AFLAC, Voluntary Additional Life Insurance, Employee Assistance Fund and more also available.
- A great team and a pleasant work environment
Salary : $75,000 - $90,000
