What are the responsibilities and job description for the Administrative Assistant position at Carver Companies?
About Carver Companies
Carver Companies is a leading provider of construction materials, marine transportation, and infrastructure services across the East Coast, with operations in New York, South Carolina, Florida, Georgia, and Canada. Headquartered in Albany, NY, we operate stone quarries, a construction company, marine terminals, and a marine fleet supporting both commercial and government clients.
For over four decades, Carver Companies has been recognized for operational excellence, sustainability, and innovation. As a privately held, entrepreneurial company, we prioritize adaptability, accountability, and proactive leadership. We are looking for professionals who thrive in dynamic, hands-on environments and are eager to contribute to our continued growth and success.
The Opportunity
Carver Companies is seeking an Administrative Assistant to join our team. The Administrative Assistant is responsible for supporting our equipment and maintenance team by performing various tasks at our office located in Coeymans, NY.
Key responsibilities include
Carver Companies is a leading provider of construction materials, marine transportation, and infrastructure services across the East Coast, with operations in New York, South Carolina, Florida, Georgia, and Canada. Headquartered in Albany, NY, we operate stone quarries, a construction company, marine terminals, and a marine fleet supporting both commercial and government clients.
For over four decades, Carver Companies has been recognized for operational excellence, sustainability, and innovation. As a privately held, entrepreneurial company, we prioritize adaptability, accountability, and proactive leadership. We are looking for professionals who thrive in dynamic, hands-on environments and are eager to contribute to our continued growth and success.
The Opportunity
Carver Companies is seeking an Administrative Assistant to join our team. The Administrative Assistant is responsible for supporting our equipment and maintenance team by performing various tasks at our office located in Coeymans, NY.
Key responsibilities include
- Review timecards for accuracy to ensure cost are being allocated correctly
- Payroll data entry
- Answers phones and routes calls as necessary
- Receive and review daily equipment inspection forms
- Assist shop manager on creating, managing, and closing work orders
- Create Pro Forma invoices for outside repairs
- Scan and filing of documents
- Complete credit card reconciliations for members of management staff
- Track, maintain, and order office supplies
- Employee assistance with HRIS system including password resets and assisting with downloading the app onto phones
- Complete monthly fire extinguisher and first aid inspections
- Scan and save DVIR's into software
- Maintain driver files and pull driver abstracts as needed
- And other duties as necessary
- Excellent communication skills, both verbal and written
- Strong interpersonal skills
- Proficiency in office software (Microsoft Office Suite)
- Ability to multitask and prioritize tasks effectively
- Detail-oriented with strong organizational skills
- Professional appearance and demeanor
- Highly Competitive Pay
- Great Health Insurance with a no deductible plan option available
- Group Life Insurance
- Long Term Disability
- Paid Time Off and Holidays
- 401k with up to 8% match
- Employee-Owned Company investment opportunity
- Dental, Vision, FSA, Enhanced Short Term Disability, AFLAC, Voluntary Additional Life Insurance, Employee Assistance Fund and more also available.
- A great team and a pleasant work environment
Salary : $18 - $22
