What are the responsibilities and job description for the Records Technician - Sheriff's Office position at Carver County, MN?
Salary : $21.31 - $31.97 Hourly
Location : Chaska Justice Center, MN
Job Type : Full-Time
Job Number : 02853
Division : Sheriff's Office
Department : Administration
Opening Date : 02 / 20 / 2025
Closing Date : 3 / 6 / 2025 4 : 30 PM Central
JOB SUMMARY
Carver County is looking for a detail-oriented person to join our Records team. Under the general direction of the Records Supervisor, the Records Technician provides a variety of services involving the application of specialized knowledge of the Sheriff's Office and County policies and procedures; and current laws and regulations regarding law enforcement records. Employee must exercise judgment and discretion while carrying out job duties.
Interviews for this position will be held in person at the Carver County Sheriff's Office on Thursday, March 13. All candidates will receive an email notifying them of their status on Friday, March 7.
TYPICAL DUTIES AND RESPONSIBILITIES
- Process law enforcement reports and citations via e-charging and / or e-ticketing. Distribution of reports and citations to appropriate agencies following state and local guidelines, to meet timelines set by state statute and department guidelines. Must utilize independent judgment to determine what, if any, additional information is required to complete the process.
- Audit and review law enforcement reports and citations for correct grammar, spelling and completeness to ensure quality product. Utilize independent judgement and Office procedure to determine if report or citation needs to be returned to originator for follow-up or correction(s).
- Assign and make determination of CJRS (Criminal Justice Reporting System), NIBRS (National Incident Based Reporting System), or department code as it relates to the incident to comply with state, federal and department regulations.
- Responsible for entering law enforcement reports, citations and data into RMS (Records Management System). Ensure data is correct and accurate and in accordance with department regulations, state statutes, federal guidelines and Minnesota Data Practices Act. Utilize data to create statistical reports.
- Scan and index law enforcement reports and citations into Records Management System to create an electronic document(s).
- Transcribe a variety of statements verbatim ensuring accuracy and completeness.
- Perform various customer service duties to include switchboard, releasing reports, accepting handgun permit applications, civil process papers, and collecting various fees.
MINIMUM QUALIFICATIONS
Preferred Qualifications :
SCORED EXAMINATION PROCESS
All applications will be screened for minimum qualifications, scored and ranked. The highest ranked candidates meeting minimum qualifications will be recommended for the scored oral examinations (interviews). Final selection for the position will include successful completion of oral interview(s) and a CJIS background investigation.
Please indicate the highest level of education you have completed :
How many years of paid full-time work experience do you have in an administrative support position?
How many years of paid full-time work experience do you have in a criminal justice setting to include administrative support experience e.g. data entry, report writing and / or processing, records management, and customer relation / service responsibilities?
Which best describes your COMPLETED post-secondary education?
How many years of paid full time work experience do you have working in an office setting?
Do you have paid work experience in a Law Enforcement environment processing records, data entry or incident coding?
Do you have public sector work experience e.g. Criminal Justice, State or Federal agency, School District?
Are you a CURRENT Carver County Sheriff's Office employee or CURRENT Carver County Sheriff's Office volunteer with more than one (1) year of service to the Carver County Sheriff's Office?
If you answered yes to being a current Carver County Sheriff's Office employee or current Carver County Sheriff's Office volunteer with more than one (1) year of experience with the Carver County Sheriff's Office, please indicate your role. If you answered no, please indicate NA.
Required Question
Salary : $21 - $32
