What are the responsibilities and job description for the Receptionist and Office Manager position at Carver?
About Carver Companies
Carver Companies is a leading provider of construction materials, marine transportation, and infrastructure services across the East Coast, with operations in New York, South Carolina, Florida, Georgia, and Canada. Headquartered in Albany, NY, we operate stone quarries, a construction company, marine terminals, and a marine fleet supporting both commercial and government clients.
For over four decades, Carver Companies has been recognized for operational excellence, sustainability, and innovation. As a privately held, entrepreneurial company, we prioritize adaptability, accountability, and proactive leadership. We are looking for professionals who thrive in dynamic, hands-on environments and are eager to contribute to our continued growth and success.
The Opportunity
Carver Companies is seeking a Receptionist / Office Assistant to join our team. The Receptionist / Office Assistant is responsible for managing the front office of Carver Companies’ corporate headquarters by greeting visitors, answering phone calls, directing inquiries to the appropriate staff, handling mail, managing office supplies, and performing administrative tasks to ensure smooth office operations.
Key responsibilities include:
- Greeting visitors: Welcoming clients and guests upon arrival, directing them to the correct office or person.
- Answering phone calls: Receiving incoming calls, transferring them to the appropriate department or individual, and taking messages when necessary.
- Mail handling: Receiving, sorting, and distributing mail, including packages and deliveries.
- Office administration: Maintaining office supply inventory, ordering new supplies as needed through purchasing department.
- Data entry: Inputting information into computer systems when necessary to assist office staff.
- Basic administrative tasks: Copying documents, faxing, filing as needed.
- Providing customer service: Addressing inquiries from visitors and clients in a professional and courteous manner.
Skills and qualifications:
- Excellent communication skills, both verbal and written
- Strong interpersonal skills
- Proficiency in office software (Microsoft Office Suite)
- Ability to multitask and prioritize tasks effectively
- Detail-oriented with strong organizational skills
- Professional appearance and demeanor
What we offer:
- Highly Competitive Pay
- Great Health Insurance with a no deductible plan option available
- Group Life Insurance
- Long Term Disability
- Paid Time Off and Holidays
- 401k with up to 8% match
- Employee-Owned Company investment opportunity
- Dental, Vision, FSA, Enhanced Short Term Disability, AFLAC, Voluntary Additional Life Insurance, Employee Assistance Fund and more also available.
- A great team and a pleasant work environment
- Compensation range $19.00- $24.00 per hour based on qualifications and experience. Actual compensation may be higher or lower.
Carver Companies is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, or any other protected status under federal, state, or local laws.
- Employment is at-will, meaning either the employee or the company may terminate employment at any time, with or without cause or notice, except as provided by law.
- Salary disclosure is in accordance with New York State wage transparency laws.
Salary : $19 - $24
