Payroll Technician

POSITION SUMMARY:

As a part of Casa Grande Union High School District to provide access and excellence, Casa Grande Union High School District shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, Casa Grande Union High School District is advancing a major expansion program taking fundamental responsibility for the communities we serve.

This Payroll Tech position involves a broad program of responsibilities and performs difficult and important tasks requiring a thorough knowledge of school district personnel policies. Involves complex bookkeeping and clerical duties related to payroll.

QUALIFICATIONS:

• Required high school diploma or GED and five (5) years payroll or bookkeeping experience OR an equivalent combination of education and experience
• Tyler Technologies “Visions” software experience preferred
• TimeClock Plus software experience preferred
• Procient in a Windows environment and have knowledge of Microsoft Office software such as Word, Excel and Outlook
• Must know payroll accounting according to USFR and be able to keep systematic payroll records

DUTIES AND RESPONSIBILITIES:

• Assumes responsibility for processing bi-weekly payroll and issues payroll checks
• Sets employees up for direct deposits
• Maintains documentation relating to tax and voluntary deductions from salaries, absenteeism and vacations, and comp time
• Computes employee premiums under the group life and health insurance programs for billing purposes
• Communicates with Pinal County Superintendent of Schools Office relative to procedural changes
• Administers and oversees the time and attendance system (TimeClock Plus)
• Maintains and promotes good employee relations
• Computes wages and deductions and posts to payroll records
• Reviews wages computed and corrects errors to ensure accuracy of payroll
• Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records
• Keeps records of leave pay and nontaxable wages
• Compiles payroll data such as hours worked, taxes, insurance, and union dues to be withheld, and employee identifcation number, from time sheets and other records
• Prepares periodic reports of earnings, taxes, and deductions
• Computes balance of contracts for certifed
• Sends file to County for final processing
• Completes ASRS reports Handles garnishments
• Ensures all voluntary deductions from payroll are coded and deducted according to district policies and procedures
• Performs all other duties as assigned

(These essential functions are not to be construed as an exhaustive statement of all duties performed. Employees will be required to perform other job-related duties as required.)

SUPERVISORY RESPONSIBILITIES:

• No supervisory responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES:

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in individual and group problem solving situations.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team environment; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Quality - Demonstrates accuracy and desire for thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality while being proactive.
• Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works at moderate to accelerated pace.
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines, adheres to OSHA regulations and guidelines; Reports potentially unsafe conditions; uses equipment and materials properly.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate personnel with an alternate plan.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 20 lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:

District Office

TRAVEL:

Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

Updated: 03/2025