What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Casago?

Executive Assistant to Chief Executive Officer

Job Title : Executive Assistant to the CEO (Temporary Position through May)

Location : Scottsdale, AZ, Local Candidates Only

Reports To : Steve Schwab, CEO

Duration : Temporary position through May

Position Overview :

Casago, a leader in vacation rental property management, is seeking a highly organized and proactive Executive Assistant to support our CEO, Steve Schwab, through May. This is an on-site role based in Scottsdale, AZ, and requires a detail-oriented professional with strong email and project management skills, delegation abilities, and executive support experience. The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment.

Key Responsibilities :

Executive Support & Email Management :

Manage the CEO’s email inbox, prioritizing and responding to messages as needed.

Draft, proofread, and send correspondence on behalf of the CEO.

Ensure clear and organized communication while maintaining confidentiality.

Project Management & Delegation :

Oversee and track key projects to ensure deadlines and milestones are met.

Act as a liaison between the CEO and leadership teams, franchise partners, and external stakeholders.

Delegate tasks efficiently and monitor progress to ensure follow-through.

Provide updates and briefings to the CEO on ongoing initiatives.

Scheduling & Coordination :

Manage the CEO’s calendar, scheduling meetings, calls, and business appointments.

Prepare meeting agendas, take notes, and follow up on action items.

Coordinate logistics for business travel, including flights, accommodations, and itineraries.

Operational & Administrative Support :

Assist in preparing presentations, reports, and internal communications.

Support daily administrative needs to optimize CEO efficiency.

Organize and maintain key business documents and workflows.

Qualifications & Experience :

Must be local to Arizona – this is an on-site role in Scottsdale.

5 years of experience as an Executive Assistant, preferably supporting C-suite executives.

Strong email and project management skills, with the ability to organize and prioritize a high-volume inbox.

Proven ability to delegate tasks and track progress.

Excellent written and verbal communication skills.

High level of professionalism, discretion, and attention to detail.

Strong problem-solving skills and the ability to work independently.

Proficiency in Microsoft Office, Google Suite, and project management tools.

Ability to travel occasionally as needed.

Why Join Casago?

This is a unique opportunity to support a dynamic CEO in a fast-growing company. If you are highly organized, thrive in an energetic environment, and excel at keeping operations running smoothly, we encourage you to apply.

To Apply : Please submit your resume and a brief cover letter detailing your experience and availability.

Seniority level : Mid-Senior level

Employment type : Temporary

Job function : Administrative

Industries : Hospitality

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