What are the responsibilities and job description for the Advancement Coordinator, FT position at Cascades Academy?
Advancement Coordinator Job Description
Position Overview
Cascades Academy was founded in 2003 with a deep commitment to experiential
learning, academic excellence, and community engagement. Now in its 22nd year,
the school has grown to 246 students PreK-12 and is excited to more fully realize its
founding pillars while also deepening its commitment to diversity, equity, and
inclusion, social-emotional learning, and community partnerships in order to inspire
lifelong learners.
Due to its small size, ability to attract highly talented and innovative educators,
program agility, and location in the outdoor mecca of Bend, Oregon, the school is
uniquely poised to become a leader in the innovative, experiential educational
landscape.
Position Description
The Advancement Coordinator dual reports to the Director of Advancement and
Director of Marketing & Communications, with the Director of Advancement serving
as the direct supervisor. The majority of the role is dedicated to philanthropic efforts,
community engagement, and events, while roughly a third of the role supports
marketing, communications, and administration.
- A typical work day begins at 8:15am, Monday-Friday. End time will vary
4:45pm.
- Additional evening and weekend hours are required for events throughout the
Responsibilities
Advancement duties (65%) Event Planning & Support
- Oversee logistics for all events organized by the Advancement Office,
and organizing vendors.
- Lead the volunteer Auction Committee in planning and execution of
- Evening work is required approximately 1-3 times per month.
- Community Engagement & Stewardship
- Establish strong working relationships with volunteers and donors alike,
- Support the Director of Advancement in donor stewardship such as
- Support the planning and execution of Alumni programs and
communications.
- Philanthropy, Gift Processing, and Database Management
- Support the planning and roll-out of the annual Fall Giving Campaign,
- Prepare solicitation lists and mail merges for annual fund
- Track and follow-up on corporate matching and in-kind gifts
- Track and generate electronic pledge reminders and send
- Maintain ongoing accuracy of fundraising database records with
- Create and run regular lists, reports, and exports from database as
- Record, process, and track all gifts and donations, and regularly
- Support year-end annual report, audit, and IRS 990 filing with business
- Attend and take notes at Board Advancement Committee meetings
Marketing & Communications duties (30%) Communications
- Execute the social media plan through regular posts, stories, and event
- Update website as directed
- Source content for, write, and send bi-weekly email newsletter to
- Advancement
- Generate email communications and other necessary mass
families, volunteers, community event attendees), including event
invitations, reminders, follow-ups
- Content Creation, Collection, Organization
- Photograph and/or video school activities each week with the primary
- Maintain media archives; seek out photos/videos from staff members to
- Coordinate professional photography/videography as needed; provide
- Organize, order, and track school merchandise and branded
- Keep school signage and bulletin boards up to date with current events
- Maintain public-facing school calendar
General Administrative duties (5%) Support the coordination of meetings, materials, and communications as
- Manage Advancement expense reporting and reimbursements as needed
- Attend weekly Administration meetings and help ensure smooth running of
- Weekly admin and teacher relief duties such as providing coverage for the
- Perform other duties as required or assigned by the Director of Advancement
or Director of Marketing and Communications
Preferred Knowledge, Skills, Abilities 2-5 years of related professional experience in development, marketing, and/or
- Experience with a customer or donor relationship management system
- Experience creating and curating content for marketing and communications
- Proficiency in Google Tools and Microsoft Office applications
- Superior written, verbal communication, and customer service skills
- Demonstrated commitment to excellence, detail, and ability to prioritize and
- Positive attitude, relationship-building skills, a high-level of self-motivation,
- Demonstrated ability to work independently and as part of a team, take
- Ability to maintain confidentiality and handle sensitive information with
integrity
Position Details
Title Advancement Coordinator
Reports to Director of Advancement
Start Date Flexible, January 2024
Schedule Full-Time
Compensation Dependent on experience.
- 403b retirement plan with 4% employer match
- Optional pre-tax flexible spending health account
- Approx. eight weeks of paid vacation time (includes five
weeks of scheduled school breaks during the year, plus
three flexible weeks during the summer)
- 10 paid sick days and two personal days per year
Application Instructions
To apply, please complete the application on our website , including your resume,
cover letter, and at least 1 letter of recommendation. No phone calls, please.
It is the policy of Cascades Academy to provide equal employment opportunity,
regardless of race, color, sex, age, national origin, religion, physical or mental
impairment, sexual orientation, veteran’s status or any other status protected by
applicable law. Specifically, employment opportunities are and shall be open to all
qualified applicants solely on the basis of their experience, aptitudes, abilities and
training; advancement is and shall be based on the individual’s achievement,
performance, ability, attitude and potential for promotion.
