Accounts Receivable Specialist

Job Summary

We are seeking a detail-oriented and experienced Accounts Receivable Specialist to join our finance team in the manufacturing sector. The ideal candidate will be responsible for managing invoicing, processing payments, reconciling accounts, and ensuring timely collection of outstanding balances. This role requires strong analytical skills, the ability to work collaboratively with internal teams and external customers, and prior experience in manufacturing.

Key Responsibilities

• Troubleshoots and keeps track of outstanding payment issues and generates weekly aging reports.
• Conducts account research, analysis, and problem resolution of the company's outstanding accounts and the application of payments.
• Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and interacting with customers.
• Enters valid or authorized deductions to customer accounts
• Resolves customer accounts by examining payment plans and payment history to determine if collection letters need to be sent out on delinquent accounts.
• Researches and negotiates chargeback claims
• Audits ledgers to ensure they contain correct information
• Prepares, reviews, and mails monthly customer statements.
• Posts customer payments by confirming and entering cash, checks, ACH, and credit card transactions.
• Maintains invoice accounts, coordinates monthly transfer to accounts receivable account, verifies totals, and prepares and maintains reports.

Qualifications

• 2 years of experience in accounts receivable, preferably in a manufacturing environment
• Bachelor's degree in Accounting, Finance, or related field (preferred)
• Proficiency in accounting software (SAP, QuickBooks, Oracle, or similar ERP systems)
• Strong knowledge of accounting principles and financial reporting
• Excellent communication and negotiation skills for collections
• High attention to detail and strong problem-solving abilities
• Ability to work independently and as part of a team
• Proficiency in Microsoft Excel and other financial tools

It is the policy of Case Paper to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race; color; religion or creed; physical and mental disability; sex, including pregnancy (including childbirth, lactation, and related medical conditions); sexual orientation; gender; gender expression, including transgender; national origin; ancestry; marital status, including domestic partnership; veteran status; age; ancestry; genetic information; and military and veteran status, or any other classification protected by applicable local, state, or federal laws. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.

Case Paper is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Case Paper is a drug-free workplace.

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