Leadership Engagement Coordinator

Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $20.68 per hour.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

POSITION OBJECTIVE

The leadership engagement coordinator plays a significant role in supporting fundraising efforts of the President, senior vice president of university relations and development, board of trustee members, and other university and volunteer leaders. The coordinator provides support for the senior director of leadership engagement and the Presidential development travel program through assisting and coordinating visits and solicitations for senior leadership in conjunction with the senior director of leadership engagement. This position involves regular and extensive interaction with senior university leadership, donors and prospects, community leaders, high level volunteers, and alumni. Functioning as part of a university development team, the incumbent will be expected to work collegially, and in partnership, with central and other school-based colleagues.

ESSENTIAL FUNCTIONS

• Provide administrative support to the senior director of leadership engagement in executing fundraising efforts of the President, senior vice president of university relations and development, board of trustee members, and other university and volunteer leaders. Assist with managing leadership engagement development travel program visits and logistics. Work with the senior director to manage and drive the briefing process for all donor visits and events organized by the leadership engagement office. Facilitate internal communication and manage meeting preparations and post-meeting follow ups. Assist with the development and planning for the President and senior vice president¿s development travel priorities and schedule. (40%)
• Plan, create, and manage the preparation and distribution of case statements, donor proposals, development and VIP travel itineraries/ briefs and program materials for use in high-level donor solicitations on and off campus. Manage execution of thank you letters and other high-level correspondence from senior leadership. (40%)
• Strengthen and reinforce the goals of the Office of Leadership Engagement through participation in staff meetings, involvement on committees and action teams, and fostering partnership between leadership engagement and other university departments. Assist the senior director with and provide oversight and on-site management to other university programs, meetings and events as required. (10%)

NONESSENTIAL FUNCITONS

• Access highly confidential records of donors, alumni, and friends of the university. Prepare, review, and analyze essential information to ascertain giving history, family, and other relationships with the university to provide essential background data for the senior director of leadership engagement. Collaborate with Advancement Services on strategies for pulling donor giving data for solicitation and recognition purposes. (5%)
• Serve as the point of contact for colleagues in the Offices of the President, senior vice president, schools, college, and other departments to answer questions related to leadership fundraising efforts and development meetings and travel. (5%)
• Perform other duties as assigned. (<1%)

CONTACTS

Department: Frequent contact with the president's support staff, senior vice president, vice presidents, associate vice presidents, executive directors, senior directors, and directors of departments. Contact with staff as required to perform essential functions.

University: Contact with the president's office, university-wide dean's offices, vice presidents, trustees, alumni, directors of administrative departments, faculty and staff as required to perform essential functions.

External: Contact with friends of the university, corporate, foundation and community leaders, donors, alumni, and outside vendors and consultants.

Students: Contact with students and student volunteers.

SUPERVISORY RESPONSIBILITIES

No direct supervisory responsibility.

QUALIFICAITONS

Experience: 1 to 3 or more years of professional experience required, preferably in higher education, non-profit and/or fundraising. Administrative/executive secretarial experience supporting a high-level officer in an executive office environment or university setting is preferred.

Education: Bachelor's degree required.

REQUIRED SKILLS

• Must be able to work both independently and collaboratively with colleagues.
• Willingness and ability to travel as necessary.
• Demonstrated ability to interact effectively in a research university setting.
• Professional integrity, enthusiasm, and a record of ongoing professional commitment and contribution. Ability to meet consistent attendance.
• Attention to detail is critical.
• High degree of energy, creativity, flexibility, organization.
• Exceptional interpersonal, verbal, and written communication skills, with a demonstrated temperament to work effectively with a wide variety of constituencies, both inside and outside the organization. Ability to interact with colleagues, supervisors and customers face to face.
• Ability to organize, establish objectives and priorities and achieve goals in an aggressive organizational environment.
• Strong ability to manage personal workload to achieve multiple strategic objectives.
• Prefer computer proficiency (including Microsoft Office and Development software) and the ability to learn new programs.
• Prefer demonstrated capacity to treat confidential materials with discretion.
• Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.

WORKING CONDITIONS

General office environment. Occasional night and weekend hours.

This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.

Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.

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