Office Administrator - Atlanta, GA

Casey Family Programs, an Equal Opportunity Employer, is the nation's largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. Founded in 1966, we work in 50 states, the District of Columbia and two territories and with more than a dozen tribal nations to influence long-lasting improvements to the safety and success of children, families and the communities where they live. Casey Family Programs values diversity, equity, inclusion, anti-racism, anti-discrimination, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives to apply.

Job Summary

The Office Administrator is responsible for management of the day-to-day administrative functions of the System Improvement field office. Designs, implements and oversees effective and efficient administrative processes and partners with the management team and with other Casey work units to ensure compliance with applicable laws, local regulatory requirements, Casey policies/procedures and standards. This position provides support to the Managing Director and management team to accomplish Systems Improvement objectives. Responsible for the management of the field office physical plant to both protect Casey's investment and to ensure it is a safe and welcoming environment.

Essential Responsibilities

• Oversees and manages the full range of administrative business functions including developing and maintaining processes and procedures for financial management (employee expenses, payment authorizations, credit cards, etc.), contract administration, facility management to include equipment monitoring, facility maintenance, building management liaison, security, and other office operations as needed. Responds to incoming inquiries on a wide variety of issues and works extensively with other support units to complete work processes and ensure resolution and timely completion of projects.
• Manages projects and events in conjunction with the MD, Senior Director(s) and work unit leadership team. Research venues, negotiates contracts, organizes food and transportation, sends invitations and prepares meeting materials. Coordinates with work unit staff, other Casey work units, external partners, and vendors to ensure successful project/event completion.
• Maintains the MD and/or Senior Director's calendar and travel schedule. Works closely with the MD, Senior Director(s), the work unit leadership team, and other internal and external parties to ensure a well-coordinated schedule. Provides support coordinating meetings, preparing documentation, and scribing meeting notes. Administers the SharePoint site.
• Supports the MD or Senior Director and the work unit leadership team in the development of the budget. Provides ongoing budget monitoring and variance analysis; prepares budget adjustments as needed. Works with work unit staff to ensure accurate processing of invoices, expense reports, and other financial items.
• Performs other duties as assigned.
  
  

Qualifications

• A college degree and 5 years of relevant office management experience, including 2 years of supervision responsibilities, is required. Working experience in a similar role may be substituted for a degree.
• Experience in office management, budgeting, project management, and personnel management is necessary.
• The ability to lead and collaborate with a team of professionals at all levels within Casey and external partners is required.
• Strong skills in organization, critical thinking, effective written and verbal communications, listening and ability to balance assertiveness and diplomacy are needed.
• A broad knowledge of computer software is required. Advanced skills in the Microsoft Office suite are desired.
• Proven success in working in a diverse, multi-cultural environment is required.
• Ability to perform effectively in high pressure and stressful work environment. Ability to manage stress and self-care.
• This position is full-time requiring time in the field and the office, therefore full-time teleworking is not an option. Regular and reliable attendance is required.
• Physical requirements include the ability to lift and reach for light objects; ability to type and work at a computer for extended periods of time as a primary job function.
• Ability to protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information.
• Local travel as well as occasional out of town travel may be required. Driving on Casey business may require use of personal vehicle; adherence to vehicle safety guidelines and qualification for insurance is required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  

This position is based at our Atlanta, GA office. The typical hiring range for this position in Atlanta is $67,091 to $78,930. Employees in this role have the potential to increase their pay up to $90,770, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role. Starting pay for this role will vary based on multiple factors, including an individual's knowledge, skills, and experience. Pay ranges may be modified in the future.

Casey Family Programs offers benefits including medical, dental and vision coverage, health and dependent care Flexible Spending Accounts, eligibility for 403(b) and 401(a) retirement plans, disability, basic life, employee assistance plan and business travel insurance. Additionally, employees are eligible to accrue paid time off, starting at 8 hours per month of annual leave and 8 hours of sick time per month in the first year of employment. Casey Family Programs also observes 10 paid holidays per year and each employee receives one personal holiday to use each calendar year. Employees that meet certain tenure qualifiers are eligible for up to eight weeks of parental leave for the birth or placement of a child for adoption or foster care. After the completion of 10 years of continuous, full-time employment, employees in good standing are eligible for a three-month sabbatical with pay. Casey Family Programs also offers many opportunities for continued learning, training, and development.