Procurement Manager

About Casey Howard Interior Design

Casey Howard Interior Design is a full-service boutique design studio specializing in residential and hospitality projects. Based in the heart of Danville, California, CHID works throughout the San Francisco Bay Area, Napa Valley, Marin County, Silicon Valley, and beyond. Casey Howard Interior Design merges approachable and classic design with the unexpected and provocative, creating spaces that are simultaneously sophisticated, functional, and edgy.

About The Role

The Procurement Manager is responsible for overseeing and optimizing the procurement processes within the design studio, ensuring efficiency in sourcing, purchasing, and vendor management. This role requires strategic planning and coordination to maintain quality, cost-effectiveness, and timely delivery of goods and services. The ideal candidate is highly detail-oriented, resourceful, and technically savvy, with strong negotiation and organizational skills.

What You’ll Do

Procurement Management (75%)

• Develop and execute procurement strategies to optimize costs and supplier relationships.
• Manage procurement processes, including vendor coordination, order tracking, and installations.
• Negotiate contracts, pricing, and payment terms with vendors to secure favorable terms.
• Input and manage purchase orders and quotes within project management software.
• Research and present alternative product selections to the design team when needed.
• Request and manage quotes from vendors, ensuring accurate pricing, shipping, and lead times.
• Oversee sample coordination, including ordering and returns.
• Maintain and update an internal database of vendors to ensure quality standards are met.
• Manage receiving and warehouse storage for furniture, lighting, and accessories, ensuring accurate inventory tracking.
• Coordinate project installations, including logistics, inventory tracking, and scheduling of cleaning services and client walkthroughs.
• Expedite and track vendor timelines to ensure timely delivery.

Office Management:

• Assist with greeting and directing clients, and answering inbound calls and emails
• Initial point of contact for new lead vetting
• Manage Pipedrive (CRM) and various product schedules
• Schedule meetings with clients and vendors
• Internal liaison with HR, Marketing, Legal, and Finance consultants
• Help ensure digital and physical filing systems are maintained and current
• Assist in coordinating confirmed client sample & CFAs with the team
• Manage supplies, pay bills, maintain office and library
• Run local errands as needed, ie: pick-up/return samples, manage mail, etc.

What We’re Looking For

• Bachelor’s Degree in supply chain management, business administration, or a related field preferred.
• At least 4 years of experience in procurement management, preferably in a design studio.
• At least 8 years of professional project and/or people management experience, preferably in a relevant industry
• Strong ability to multitask, prioritize, and manage multiple projects simultaneously.
• Excellent negotiation, organizational, and problem-solving skills with a proactive mindset.
• Strong written and verbal communication skills, capable of liaising with multiple teams.
• Proficient in iOS, Microsoft Office, and G-Suite; experience with Ivy/Houzz Pro or Studio Designer is a plus.
• Adaptable to learning new systems and software quickly.
• Detail-oriented, highly organized, and able to work independently as well as part of a team.
• Confident, efficient, and eager to contribute to company growth.

Job Type Hourly Employee, Part-time (20-30 hours per week - potential to become full time salary position)

Perks

• Medical, Dental, and Vision Insurance
• 401K with 4% matching
• Paid Sick Time Off
• Paid Vacation Days
• Paid Holidays
• Cell Phone Reimbursement
• Professional Development Stipend
• Team Events: Birthday lunches, work anniversary lunches, team building outings, team give back volunteering