Payroll Administrator

Job Summary
CashMax is seeking a detail-oriented and experienced Payroll Administrator to oversee accurate and timely payroll processing for our bi-weekly pay schedule. The ideal candidate will bring 3-5 years of payroll administration experience, strong knowledge of Texas payroll regulations, and a proactive approach to problem-solving. This role also supports HR administrative duties, including employee onboarding, recordkeeping, and benefits reconciliation.

Key Responsibilities

Payroll Administration:

• Process bi-weekly payroll for all employees, including hourly, salaried, and commission-based staff, ensuring accuracy and compliance with federal, state, and local regulations.
• Maintain and update payroll records, including employee details, pay rates, and tax withholdings.
• Calculate and process bonuses, overtime, deductions, and contest earnings.
• Ensure compliance with Texas payroll laws and remain up to date on changes in regulations.
• Reconcile payroll accounts, benefits, and tax payments, resolving discrepancies promptly.
• Generate payroll and financial reports for management review as needed.

HR Administrative Support:

• Assist with maintaining accurate employee records, including new hire paperwork, status changes, and terminations.
• Respond to employee inquiries about payroll, benefits, and company policies.
• Support onboarding processes, ensuring seamless integration of new hires into the organization.
• Contribute to HR initiatives such as compliance audits and employee engagement programs.

401(k) Administration:

• Support the administration of 401(k) plans, including contributions, enrollments, and compliance.
• Collaborate with third-party administrators for timely and accurate processing of retirement benefits and annual audits.

Compliance and Audits:

• Ensure all payroll and HR practices comply with federal, state, and local laws.
• Assist with internal and external audits, providing necessary documentation and resolving inquiries.

Qualifications

• 3-5 years of payroll administration experience, with a strong understanding of Texas payroll regulations.
• Proficiency in payroll software; experience with Paycom is a plus.
• Familiarity with 401(k) administration preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Excellent communication and problem-solving skills.
• Proficiency in Microsoft Office Suite, particularly Excel.

Working Conditions:

• Primarily office-based with occasional remote work opportunities.
• Standard working hours, with some overtime required during payroll cycles or audits.

Benefits:

• Competitive salary based on experience.
• Comprehensive health, dental, and vision insurance with employer contributions.
• Generous paid time off, including vacation, sick leave, and company holidays.
• 401(k) plan with employer match.
• Opportunities for professional growth and development.

Equal Opportunity Employer: CashMax is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• No weekends

Experience:

• Payroll Administrative: 3 years (Required)
• Payroll software: 3 years (Required)
• MS Office Suite: 3 years (Required)

Work Location: In person