Elementary Associate Program Coordinator

POSITION SUMMARY

The Associate Program Coordinator is responsible for assisting the Program Coordinator in the day-to-day operations of the assigned Casita Maria after-school and summer camp program for youth. Responsibilities include, but are not limited to co-training, co-managing, and co-evaluating a team of professionals and co-implementing the youth program’s curriculum and design in a proficient manner to meet contractual obligations while maintaining a safe environment in accordance with various regulations.  Additionally, the Associate Program Coordinator is co-responsible for the program development and managing relations with school and program partners. 

The Associate Program Coordinator will be supported by a team of Education professionals including the Director of Education and Programs, the Program Coordinator, Education Specialist, Outreach & Family Coordinator, Group Facilitators, Teaching Artists, and Interns/Volunteers.  Team members also collaborate with other department leaders including Creative Arts.

OVERALL RESPONSIBILITIES

• Assist in the oversight of after-school and summer camp programs, ensuring alignment with Casita Maria’s mission, strategy, and objectives, while ensuring contractual requirements are met.
• In coordination with the Program staff, develop work scope, manage and implement a program schedule of activities in accordance with specifications and funding limitations.
• In coordination with the Program Coordinator, implement high-quality programming, which includes a supportive and engaging environment.
• In coordination with the Program Coordinator, the Director of Education and Programs and HR, co-interview, co-train, co-manage and co-evaluate a team of professionals including but not limited to Group Facilitators and Interns/ Volunteers.
• Regularly assists in the supervision of transporting participants from their school to the after-school program at Casita Maria.
• Co-Supervise, observe and conduct weekly/monthly staff meetings with direct reports.
• Enter weekly data and attendance on the required database, DYCD Connect. 
• Maintain accurate record keeping of program documentation (attendance, sign-in/out forms, behavior/incident/accident reports, as appropriate).
• Assist in distributing, receiving, auditing and managing program files and participant applications to ensure that the required regulations are met.
• Co-facilitate parent orientations and collaborate with families to increase family engagement.
• Alongside the Program Coordinator, recruit, enroll and retain program participants by utilizing approved promotional or marketing methods at parent-teacher conferences and school/community meetings.
• Build and maintain positive relationships with schools, youth, other community based  organizations and  program partnerships.
• Develop and maintain positive relationships with parents and guardians through regular communication about their child’s strengths and growth areas.
• Create and maintain a welcoming, productive, and encouraging environment for participants, their families, and members of the community.  
• Adhere to all Department of Health, DYCD, Casita Maria’s, and funder standards, expectations, and regulations. 
• The position is required to complete 30 hours of training that address topics and subject matter set forth in school-aged child care regulation 414.14 (d)

QUALIFICATIONS/EXPERIENCE REQUIRED

• Bachelor's Degree and at least two years of experience working with youth grades K- 8.
• Experience working in Youth Development in an educational or non-profit setting preferred.

REQUIRED SKILLS AND COMPETENCIES

• Exceptional writing and editorial skills required; clear verbal communication skills required.
• Strong computer skills: knowledge of Google Drive suite and other standard business technology is required.
• Ability to meet deadlines, attend meetings and prioritize tasks.
• Strong interpersonal skills.  
• Ability to work in a fast-paced environment.
• Ability to work collaboratively, quickly, and under pressure—with a sense of humor.
• Passion for working with youth.
• Takes initiative when sees something needs to be done
• Highly motivated, detail-oriented, ability to work independently and manage multiple projects simultaneously.
• Professional demeanor; works with Integrity and discretion. 
• Strong computer skills: knowledge of Google Drive suite and other standard business technology is required.
• Bilingual – Spanish/English a plus.

 PHYSICAL REQUIREMENTS AND WORKING CONDITIONS 

• Works in an office environment.
• Frequently sits and stands for periods of time.
• Frequently speaks, reads, writes, and uses a computer keyboard.
• Regularly walks, lifts, stoops, and bends.
• May require walking up flights of stairs.

COMPENSATION AND BENEFITS

The compensation range for this in-person position is $47,000 - $50,000. Casita Maria offers its full-time employees a robust benefits package including medical; dental; vision; life insurance; health and dependent care savings account; commuter benefits; 403(b) and pension plan.

Casita Maria is an equal-opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction or current employment status. We are deeply committed to diversity, equity and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We encourage candidates from all backgrounds to apply.