Administrative Assistant

Seeking an Administrative Assistant/Front Office

Are you a self-motivated person who prefers to work with minimal supervision? Do you want to help immigrants and their families gain legal status?

This is a full-time job where you are expected to manage appointments, payments, and files for our practice, so you absolutely must be able to work in the office for 40 hours per week. During the first 90 days of employment, the pay starts at $22.00/hour, depending on experience, with opportunities for an increase after that. After successful completion of the 90-day probation period, we can negotiate other benefits or pay schedule.

We need an Administrative Assistant with experience in Immigration Law specifically dealing with clients, courts and USCIS, and taking payments. The ideal candidate will be able to take initiative on work that needs to be done and complete tasks with minimal hand-holding.

We look forward to reviewing your application.

Responsibilities

This position will be responsible for important work, including:

• Answering phones
• Screening potential clients or referring out
• Scheduling appointments with potential and existing clients
• Informing clients of upcoming appointments, court dates, interviews
• Organizing and pulling files for attorney and team
• Requesting documents from clients and/or government agencies
• Scanning/copying documents and filings for mailing or court
• Data entry into the case management system
• Reading emails, faxes, and mail
• Writing letters (termination, withdrawal, follow-up, etc.)
• Identifying and prioritizing urgent matters
• Signing up new clients (new contracts).

Qualifications

If the statements below appeal to you, then you may be our next Administrative Assistant!

• You smile when you answer the phone
• You are an amazing scheduler with a sickening degree of attention to detail
• You are very good with calendars, e-mail, spreadsheets, word processing, and the internet
• Your middle name is “No Drama”
• You enjoy being part of a team
• You have a “hustler”or “go-getter” mentality
• You are an awesome juggler of tasks and can change gears quickly
• You are hardworking and goal-oriented
• You are willing to follow instructions
• You are professional and would like to grow within our law office
• You are fluent in Spanish
• You are always punctual
• You are polite even when the client or officer is rude
• You are a person that others in the office and my clients can rely on
• You work best with little or no supervision
• You are proficient in Word, Excel, and PowerPoint
• You write excellent letters and emails

Compensation

$22 - $25 hourly

About Castillo Immigration Law

We are a growing Immigration Law office located in Whittier, California, that is on track for aggressive growth. We are also expanding in our areas of practice to include Estate Planning and Mediation Services.

Our office is looking to create an atmosphere of open communication and respect between all employees. Mercedes also understands that there needs to be a balance between work and life, so she strives to provide her employees with an environment that values a healthy balance. She also wants to make sure that each employee feels that their contribution is making a difference in the lives of our immigrant clients but also that each employee is developing their own skillset to accomplish their own individual dreams.