What are the responsibilities and job description for the Executive Assistant | Bookkeeper (Contract) position at Castlewood Doors?
Castlewood Doors and Millwork is a partner-owned custom door-building business, and is currently seeking an experienced and enthusiastic Executive Assistant with bookkeeping/accounting skills to join our fast-growing organization in the Denver office.
This will be a contract position (1 – 3 months), with the opportunity for extension or conversion to a full-time position.
The ideal candidate will support the CEO in administrative tasks such as correspondence, expenses and travel. They will also have basic accounting abilities, and comfortable with working with multiple vendors, managing invoices and assist managing company-wide operations.
This company offers benefits such as health insurance and 401K matching.
Key Responsibilities:
This will be a contract position (1 – 3 months), with the opportunity for extension or conversion to a full-time position.
The ideal candidate will support the CEO in administrative tasks such as correspondence, expenses and travel. They will also have basic accounting abilities, and comfortable with working with multiple vendors, managing invoices and assist managing company-wide operations.
This company offers benefits such as health insurance and 401K matching.
Key Responsibilities:
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
- Manage CEO’s inbox, calendar and additional correspondence
- Organizing meetings, including scheduling, sending reminders, and organizing catering as needed
- Managing CEOs expenses, company credit card and monthly reconciliations
- Booking travel arrangements as necessary
- Bookkeeping duties, including working with third party accounting firm to process all necessary finance and accounting responsibilities and tasks
- Accounts Receivable: Properly record and monitor payments to Castlewood and follow up on past due balances
- Accounts Payable: Accurately set up vendors and invoices to ensure timely payment
- Work collaboratively with sales, marketing, logistics/operations, human resources and talent acquisition on scheduling, research and company goals
Knowledge, Skills & Attributes
- Exceptional attention to detail and strong communication verbal and oral communication skills
- Strong time management skills; ability to prioritize multiple important tasks in a fast-paced environment
- Proficient in MS Suite (Outlook, Word, Excel, PowerPoint); MS Teams and Office 365 a plus
- Excellent knowledge of QuickBooks and Bill.com
- Highly efficient scheduling/calendaring skills for phone calls, in-person and Zoom meetings
- Excellent command of the English language, Spanish is a big plus
- Positive demeanor, high sense of urgency and a team player mindset
- Professional appearance and attitude
Salary: $25.00 to $35.00 USD/hour (dependent upon experience)
In accordance with the Colorado Equal Pay for Equal Work Act, the approximate annual base compensation range is listed above. The actual offer, reflecting the total compensation package and benefits, will be determined by a number of factors including the applicant's experience, knowledge, skills, and abilities, as well as internal equity among our team.
Castlewood Doors & Millwork provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Salary : $25 - $35
