What are the responsibilities and job description for the Senior Legal Assistant position at CASTO?
POSITION : Senior Legal Assistant
REPORTS TO : EVP & General Counsel
Are you looking for an exciting and fulfilling career with one of the Best Employers in Ohio? If you’d like to join a team of dedicated associates in a collaborative work environment where there’s always something exciting happening – think ice cream trucks, summer cookouts, onsite yoga, holiday parties, paid time off to go to Kings Island and so much more – you found the right place with CASTO.
CASTO has been recognized as a best place to work ten times, a healthy employer eight times, and even named a healthiest employer in America. We have an exceptional team, outstanding benefits including paid volunteer time and a robust incentive-based wellness program, an innovative environment, and a supportive company culture, so you can understand why the average tenure of our associates is more than 10 years!
BASIC FUNCTION :
To support the CASTO legal department (5 attorneys, 2 paralegals) by assisting with everyday administrative and operational activities. The CASTO legal department is responsible for most of the company’s transactional legal matters, including commercial and multifamily real estate acquisition, development, management, leasing, and disposition.
MAJOR DUTIES AND RESPONSIBILITIES :
- Manage commercial lease execution and distribution process; track and communicate with internal business units, tenants, and brokers regarding document execution status
- Type, revise, redline, and distribute legal documents
- Maintain and coordinate legal group calendars; coordinate appointments and meetings; track PTO
- Answer phones, take messages, relay information on a timely basis
- Maintain acquisition and disposition transaction tracking spreadsheets
- Prepare transaction files and folders for legal team members; index same
- Obtain internal approvals and signatures
- Prepare legal group reports : billed time, transaction volume, outside counsel cost tracking
- Identify, describe, and send legal agreements and other files to Document Imaging; occasionally prepare and distribute transaction closing binders
- Review and submit department expense, credit card, and other invoices for approval and payment
- Review and edit billed time entries; batch same for Accounting
- Perform other administrative duties as required
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