What are the responsibilities and job description for the Front Office Coordinator - Onsite position at Catania-Spagna Corp?
Description
Catania Oils is a family owned and operated business that has been around for over 100 years and through four generations. We are a leading packager and processor of edible oils located in Ayer, MA. Our Mission is to provide innovative quality products to customers in an efficient, economic, and environmentally responsible manner. We are looking for passionate individuals who continuously seek individual and organizational improvements through respect, collaboration, and teamwork.
Job Summary: We are seeking a detail-oriented and organized Front Office Coordinator to ensure the smooth operation of our office and administrative functions. The ideal candidate will have excellent communication skills, a proactive mindset, and the ability to handle a variety of tasks with efficiency and professionalism.
Key Responsibilities:
- Maintain a well-organized and professional office environment, including managing office supplies.
- Coordinate with vendors for water, coffee and vending services.
- Oversee mail distribution.
- Manage calendars, appointments, and meetings for select team members.
- Prepare, edit, and distribute correspondence, reports, and presentations.
- Handle incoming calls, emails, and inquiries, directing them to the appropriate personnel.
- Assist with new employees, including setting up workspaces and facilitating introductions. Ordering business cards and other new hire items.
- Plan and coordinate office events, meetings, and celebrations.
- Arrange travel and accommodation for staff as needed.
Requirements
Qualifications:
- Proven experience as an Office Coordinator, Administrator, Administrative Assistant, or similar role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent computer skills, Word, Excel, PowerPoint.
Education and Experience:
- Associate degree or equivalent required business administration or a related field is preferred.
- 2-4 years of experience in a similar administrative role.
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A supportive and collaborative work environment.
Catania Oils is an Equal Opportunity Employer
