What are the responsibilities and job description for the Executive Assistant position at Catapult Solutions Group?
Executive Assistant
Onsite | Mountain View, CA
6 Month Contract
About the Role:
We are seeking a highly motivated and detail-oriented Executive Assistant to support our Sr. Manager, Executive Business Partner and provide operational support to the executive area. This role requires exceptional communication, organizational, and coordination skills, as well as the ability to work effectively in a fast-paced environment. The ideal candidate is flexible, proactive, and thrives in a highly collaborative setting.
What You’ll Do:
- Build strong relationships with senior leaders, their teams, and cross-functional partners.
- Provide administrative support to the Sr. Manager, EABP and assist with day-to-day operations.
- Serve as a liaison between the executive team and corporate offices, vendors, and customers, managing meeting requests and facilitating communications.
- Provide phone coverage for the executive area, including handling detailed messages and ensuring timely responses.
- Manage incoming mail and customer letters to the Office of the President (OOP), distributing to appropriate contacts for follow-up.
- Assist with logistics for executive staff meetings, including CEO and Board of Directors meetings.
- Support EABP community projects, maintain central repositories, and assist with team initiatives.
- Help organize offsites, large meetings, and team engagement events.
- Partner across different departments to drive efficiency and collaboration.
- Maintain organizational charts and assist with travel coordination and expense tracking.
What We’re Looking For:
- 3 years of experience in an administrative, executive support, or coordination role.
- Strong communication skills to effectively interact with stakeholders at all levels.
- Excellent coordination and organizational skills with the ability to manage multiple priorities.
- A flexible, proactive, and diligent approach with a strong work ethic.
- Ability to anticipate needs, problem-solve, and work independently with limited direction.
- Experience handling confidential and sensitive information with discretion.
- Proficiency in Microsoft Office Suite and Google Workspace.
Why Join Us?
- Be part of a high-impact, fast-paced environment at the executive level.
- Work closely with senior leadership and key decision-makers within the company.
- Join a team that values collaboration, humility, and a strong sense of ownership.
- Gain exposure to strategic initiatives and contribute to executive operations.
Salary : $55 - $70
