Accounting Specialist-In Office Position

JOB SUMMARY

The Accounting Specialist is responsible for maintaining accurate financial records by performing various accounting tasks like recording transactions, processing payments, reconciling accounts, generating financial reports, and ensuring compliance with accounting regulations

KEY FUNCTIONS/DUTIES:

• Processing accounts payable (AP) invoices and payments
  • Ensures accuracy, completeness and timeliness of invoices processed.
  • Ensures payments are timely and accurate.
  • Ensure proper expense accounting.
  • Work with assigned vendors and staff to resolve disputes, ensuring services and supply are not interrupted.
  • Ensures that approvals are obtained for expenditures from appropriate parties.
  • Produces a variety of correspondence and documents using a personal computer.
• Perform and monitor automated Invoicing process.
• Provide support for financial analysis and decision-making
  • Provide input to reports that monitor expenses, capital, and/or create accruals and amortizations.
  • Ensure closing is completed in an accurate and timely fashion, meeting reporting deadlines.
  • Research issues with expense variances, suspense accounts and other accounts as requested by Management.
  • Complete a variety of special projects assigned by the Management.
• Other key responsibilities:
  • Follows and applies AP policy and procedures.
  • Provides input into maintenance and revisions of accounting policy and procedures.
  • Provide back-up support for Accounts Receivable cash application.
  • Performs other duties and responsibilities as required/assigned.

REQUIRED QUALIFICATIONS:

• Key skills and competencies:

Accounting Specialist is required to work independently, with minimal supervision, handling multiple tasks.

• Requires working knowledge of AP processing including understanding of the effects of AP to General Ledger postings.
• Requires outstanding customer service skills and the ability to work in a team setting with a diverse group of employees, managers, and outside parties.
• Requires Sales and Use Tax knowledge and application experience.
• Requires outstanding analytical, organizational, and oral/written communication skills – must communicate issues/problems to managers and coworkers as needed.
• Strong problem resolution skills
• Must have strong computer skills in a Windows® environment, including Excel, Word and Outlook.
• High School Education with 3 years Accounts Payable experience.

PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to navigate various departments of the organization’s physical premises.