Administrative Assistant

Job Description

Office Administrative Assistant

Classification

Non-Exempt

Hours

8:30 AM to 5:00 PM, Monday thru Saturday, will have a day off during the week,

will need to work on Saturday.

Summary & Objective

To provide administrative support to the office through clerical tasks. Duties and responsibilities are to be carried out in a manner consistent with the mission; values and operating principles of the Catholic Cemeteries of the Archdiocese of Miami, Inc.

Knowledge & Experience Requirements

• High School diploma or general education degree (GED)
• Must have knowledge of computer office software
• Must be able to read, write and understand the English and Spanish

Essential Functions

• File room maintenance
• Scanning and organizing documentation
• Insuring documentation is uploaded correctly into cemetery’s software
• Preparing documentation and folders which are given to clients
• Assisting with rotating coverage of the reception area
• Assisting with the creation and sharing of burial schedule, as needed.
• Assisting with placing memorial orders (such as emblems, memorial markers, etc.), as needed.
• Other clerical duties to assist the sales department, such as reserving locations and providing contracts, may be assigned as needed.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Other Duties

• Maintain your required license, certifications and mandatory skill updates.
• Comply with all policies, local, state and federal laws and regulations.

Supervisory Responsibility

• May serve as an interim department leader depending on need

Physical Requirements

• Must be able to lift and/or move up to 50 pounds and push/pull up to 250 pounds, walk, climb stair or ladders, stand on feet for extended periods of time, etc.

Disclaimer

The job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

EEOC Statement

CHS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Acknowledgment

I have read this position description and fully understand the requirements set forth therein, and that my job performance evaluation will be based on this job description. I further understand that my employment is at-will and may be terminated at-will by myself or the facility.