Accounting Assistant

“Helping our community’s most vulnerable with solutions that permanently improve lives.”

JOB SUMMARY: Provide administrative and accounting support to the Finance team.  Performing a wide range of clerical support such as data entry, filing, scanning, and uploading documents, spreadsheet creation and management, reporting, handling phone calls, scheduling, sorting and distributing mail and basic accounting.  

ESSESNTIAL DUTIES:

1. Receives, sort and distributes the Finance Department’s mail.
2. Assist daily the AP team with sorting, coding, and vendor invoice entry into the accounting software.  Serves as backup to the Procurement team for Purchase Orders creation and receiving.
3. Verifies checks or electronic fund transfers (EFT) payment amount matches invoice(s). Processes checks and 1099’s for mailing.
4. Responsible for scanning and uploading documents into accounting system. Files and maintains physical documentation as necessary for efficient retrieval. Pulls files and documents as needed.
5. Assist Accounts Payable team with maintaining vendor files, including proper classification type, obtaining vendors’ w-9, certificate of insurance and/or worker’s compensation waivers for new vendors and annually thereafter. Assist with inquiries about vendor concerns. 
6. Assist Cash team with contributions coding and entry into accounting system. Serve as backup for taking deposits to bank. 
7. Maintains and updates closing list and spreadsheet.
8. Assist Accounts Receivable and Property Management teams with tenant leases and rent billing. 
9. Drafts correspondence and creates spreadsheets as requested. Coordinates meetings as needed including arranging for space, receiving RSVPs, ordering needed supplies, and setting up and tearing down from meetings. Attends meetings and trainings as scheduled or required.
10. Assists in the development and creation of reports; collecting, compiling, and typing information as assigned. 
11. Assist Controller with audits as requested.
12. Promotes ongoing commitment to excellence and continual quality improvement to ensure the highest quality of services to our staff and clients. Requires a high level of confidentiality.
13. Performs other duties as assigned.

JOB REQUIREMENTS:

1.   Education /Background:  Minimum of a High School or equivalent plus 2 years of general accounting experience. 

2    Job Knowledge: Knowledge of accounting, administrative and clerical procedures. Must be highly proficient in Microsoft products (Word, Excel, Outlook). Excel must be intermediate to advanced level. Must have high attention to detail and accuracy, as well as the ability to organize and prioritize work and keep confidentiality. Experience working with and using Great Plains Dynamics, Microsoft Business Central (cloud base GP Dynamics) and Yardi. Must have good communication skills and can multi-task during daily work schedule.

3.   Working Conditions/Physical Demands: Must be able to stoop, bend, squat, sit on floor and ambulate over uneven floor surfaces including stairs and steps. Must be able to visually and auditory assess and interact with clients to ensure their safety and wellbeing. May lift up to 25 pounds. Extensive keyboard and data entry. Travel within the state may be required. In some departments, evening and weekend work may be required.

4.   Other requirements:

1. Valid AZ driver's license, reliable transportation, and ability to show proof of registration/insurance.
2. You must be 21 years of age or older to drive on behalf of Catholic Charities.
3. Level One Fingerprint clearance or ability to obtain fingerprint clearance; must maintain clearance. 

 Compensation starts at $19.00/hr depending on experience.

This position is eligible for WFH: but is required to be in office during two days per week (Tue/Th), audits or as needed based on workload and Finance team's needs.

Offering AMAZING benefits: Medical, Dental, Vision, Basic Life, Short-Term Disability, Vacation, Sick Time, 13 Paid Holidays, Flexible Spending Account (FSA), 403(b) match, EAP and Pension Plan

We Value Diversity!

EEO

OUR GUIDING PRINCIPLES

RESPECT

INTEGRITY

ACCOUNTABILITY

COMMITMENT

QUALITY