What are the responsibilities and job description for the Administrative Assistant to Unmet Needs Long-term Recovery Group position at Catholic Charities Diocese of Venice, Inc?
Title: Administrative Assistant to the Unmet Needs Long-term recovery Group
Reports to: Director of Unmet Needs Group
Location: Catholic Charities, Diocese of Venice Inc - Lee County
Classification: Hourly/Exempt
Catholic Charities, Diocese of Venice Inc. is a vital component of the regional Catholic Church and a premier provider of social services in ten counties of southwest Florida. Each year, we deliver over a quarter million services, relying on the dedication and generosity of thousands of volunteers and millions in charitable contributions and grants. Our mission is to serve all individuals in need, with specialized programs that cater to the elderly, individuals with special needs, single mothers of newborns, victims of human trafficking, the homeless, and at-risk youth. As a state designated First Responder, Catholic Charities, Diocese of Venice is playing a crucial role in the response to Hurricane Ian, exhibiting our unwavering commitment to those in need.
Overview
The Admin Assistant will provide essential administrative support to the Unmet Needs Long-term Recovery Group for Lee County. This group, led by Catholic Charities Diocese of Venice, is responsible for developing and implementing a comprehensive long-term disaster response for Lee County. The Admin Assistant will report to the Director and work closely with other team members to support the group's goals and objectives.
Job Responsibilities
- Schedule and organize meetings of the Unmet Needs Long-term Recovery Group, including sub-committee meetings.
- Take minutes and manage correspondence related to the Unmet Needs Long-term Recovery Group
- Organize and maintain project documents and records, including data related to the group's progress and outcomes.
- Assist in managing financial documents, including processing invoices and receipts, reconciling bank statements, and monitoring budgets for the Unmet Needs Long-term Recovery Group
- Provide general administrative support to the Unmet Needs Long-term Recovery Group, including data entry and report preparation.
- Assist with event planning and coordination related to the Unmet Needs Long-term Recovery Group
- Assist with donor outreach and communications related to the Unmet Needs Long-term Recovery Group
- Other duties as assigned.
- High School Diploma or equivalent required; Associate's or bachelor's degree preferred.
- Proven experience as an administrative assistant, or relevant role
- Strong computer skills, including proficiency with Microsoft Office Suite and Google Drive
- Excellent organizational and time management skills
- Strong attention to detail
- Excellent communication skills, both written and verbal
- Ability to work collaboratively with team members and stakeholders in a fast-paced and dynamic environment.
- Knowledge of disaster recovery or non-profit organizations a plus
