Business Manager

St. Catherine of Siena Business Manager

Location: 1649 Kingsley Ave.

Reports to Pastor

FLSA: Salary Exempt

Full-Time

General Summary

The Business Manager position reports to the Pastor and is responsible for overseeing all business operations including accounting & financial management, facilities management, staff management, technology, payroll, and human resource administration functions.

Duties And Responsibilities

Bookkeeping and Accounting

• Assist in the preparation of the parish budget for approval by Pastor and Parish Finance Council
• Prepare financial reports and analysis
• Create and evaluate Request for Proposals for services and capital improvements
• Attend Parish and Finance Council meetings (often in the evening)
• Ensure compliance with all Diocesan Fiscal guidelines
• Assure sound financial management is practiced by the Parish
• Ensure timely financial reporting to the Parish and Diocese
• Assurance of proper deposit, disbursement, and accounting for all parish community-related funds; and oversight of all major fundraising activities
  
  

Human Resources

• Supervise staff – front office, ministry, and maintenance
• Coordinates with diocese human resources for posting open position, reviews new applicants with Pastor and process hiring new employees
• Ensure background check clearance for new employees, orientation and onboarding, complete I-9 verifications through E-Verify
• Initiates pay and position changes, and terminations through the HRIS system
• Responsible for open enrollment, new benefits enrollments, and benefits payroll deductions
• FMLA administration
• Develop and maintain position descriptions and perform annual reviews for all staff positions within the parish
• Ensure all HR records are managed with strict confidentiality and maintained according to diocesan guidelines
• Process payroll for church in Paycor
  
  

Facilities Management

• Collaborate with the Maintenance Supervisor to ensure the church grounds and buildings are properly maintained and ensure all contracted maintenance is completed satisfactorily
  
  

Other Duties

• Ensure all IT related technology is working properly and work to resolve issues as expeditiously as possible
• Functions as a resource and support team member for all Parish activities and events
• Support parish ministries as needed
• Additional duties as assigned by Pastor
• Attend diocesan training and workshops conducted by the Office of Human Resources and the Diocesan fiscal Office
  
  

Knowledge, Skills, And Abilities

• Bachelor’s degree in business administration is preferred. Bachelors in a related field, or combination of degree and experience will be considered.
• Must have successful experience in a supervisory capacity.
• Proficient in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
• Exercises considerable independence and judgment with a high level of confidentiality.
• Ability to develop and maintain positive relationships with employees at all levels.
• Ability to face situations firmly, courteously, tactfully, and with respect for the rights of others.
• Practicing Catholic preferred. Must respect, promote, accommodate, and not be in conflict with the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith.
• Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities.
• Strong interpersonal, written, and verbal communication skills.
• Bilingual in Spanish and English, preferred.
• Must successfully pass the required fingerprint background check prior to employment and every five years.
• Must maintain a valid driver’s license.
  
  

Language Skills

Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle to various diocesan locations.