Office Manager

Helping our community’s most vulnerable with solutions that permanently improve lives.”

JOB SUMMARY : Provides office management services and comprehensive administrative and clerical support to assigned programs and location.

JOB DUTIES :

• Supports Director as needed relating to office functions.
• Ensures that services such as phone and walk in reception, office supplies, mailing, copying, faxing are carried out in a consistent and professional manner. Maintains files of contracts, licenses and other financial documents.
• Coordinates the annual physical observation of fixed asset inventory and reports additions and disposals of furniture and equipment.
• Provides clerical assistance of a routine and non-routine nature including correspondence, preparation of documents, writing and compiling statistical information, local presentation material and community activities coordination.
• Will be the main point of contact for Safety and Security information for the site at which this position is located.
• Assists in the development and creation of reports; collecting, compiling and typing information as assigned.
• Maintains schedule for the assigned area, including conference rooms, meetings and other logistical data to ensure smooth running of department.
• Maintains files for department, ensuring consistency of data as assigned.
• May provide intake and answer initial questions for program staff.
• Maintains petty cash funds, counts and reconciling fund monthly and ensuring appropriate documentation is maintained for gift card donations to programs.
• Supervises the collection, safeguarding and daily deposit of all payments received by the area. Assists staff with billing questions, concerns and logistics.
• Provide a broad range of administrative and supervisory functions including finance and budgetary responsibilities, information systems integration, grievance / complaint resolution.
• Supervise and manage assigned staff in accordance with agency personnel practices including recruitment, training, performance evaluation, guidance, etc. Participate in the process of ongoing personal and professional development.
• Maintain comprehensive communication among all contacts (internal and external).
• Provide oversight, guidance and supervision for volunteers and interns assigned to program.
• Model professional standards and ethics in accordance with agency philosophy.
• Participate in and support PQI initiatives to include attending appropriate program leadership meetings and attending all relevant PQI meetings to ensure organization-wide involvement in PQI and the development of program performance measurements. Supervisors must also develop and provide appropriate staff training and support the recognition of accomplishments relative to PQI.
• Promote ongoing commitment to excellence and continual quality improvement to ensure the highest quality of services to our staff and clients.
• Performs other duties as assigned.

JOB REQUIREMENTS :

Offering AMAZING benefits : Medical, Dental, Vision, Basic Life, Short-Term Disability, Vacation, Sick Time, 13 Paid Holidays, Flexible Spending Account (FSA), (b) match, EAP and Pension Plan

We Value Diversity!

OUR GUIDING PRINCIPLES

RESPECT

INTEGRITY

ACCOUNTABILITY

COMMITMENT

QUALITY