What are the responsibilities and job description for the Administrative Assistant - St. Vincent's Villa - Residential and Clinical Services Department position at Catholic Charities of Baltimore?
Catholic Charities of Baltimore is currently seeking an Administrative Assistant who will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks.
Schedule:
JOB DUTIES & RESPONSIBILITIES:
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors, volunteers, and clients.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data and/or statistics when needed.
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
- Prepares schedules and agendas for meetings.
- Schedules, coordinates, and tracks required trainings for managers and their staff.
- Records and distributes minutes or other records for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Maintains a system for recording expenses and the use of petty cash, prepares and processes invoices, check requests, field expense vouchers, etc.
EDUCATION & EXPERIENCE REQUIREMENTS:
- High school diploma or GED.
- Four years of experience in an administrative role or equivalent combination of education and experience.
REQUIRMENTS & ABILITIES:
- Solid grasp of clerical procedures and systems such as managing Outlook calendar, email, and recordkeeping.
- Excellent verbal and written communication skills.
- Excellent relational and customer service skills.
- Excellent organizational skills and attention to detail.
- Ability to work with minimal direction or supervision.
- Ability to act with discretion, tact, and professionalism in all situations.
- Hearing and vision abilities within normal range (corrected) to observe and communicate with others.
- Requires the ability to utilize computer systems and software necessary to perform position functions. Basic Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Outlook skills required. Other Microsoft Office application knowledge, such as Word, Excel PowerPoint, Skype, and OneDrive desired.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
- Sedentary work that primarily involves sitting/standing.
- Light work that includes moving objects up to 20 pounds.
- Moving about to accomplish tasks or moving from one work site to another.
Catholic Charities’ policy requires employees in this position to be fully vaccinated for COVID-19, which includes a process for requesting exemption.
Catholic Charities offers a competitive salary and benefits program.
Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.
Catholic Charities is an equal opportunity employer
