What are the responsibilities and job description for the Pre-Onboarding Coordinator position at Catholic Charities of Baltimore?
Payrate: $23.00 an hour
Catholic Charities of Baltimore is currently seeking a part-time Pre-Onboarding Coordinator, will be accountable for processing candidates from Recruiting through the Pre-Onboarding process and into UKG Onboarding. This includes, but it is not limited to, new hire communications, scheduling and reviewing pre-employment background checks and medical screenings, updating new hire information, and scheduling and coordinating attendance at New Employee Orientation (NEO). The work schedule is Monday – Friday, Wednesday, 8:30am - 4:30pm (3 days in the office; 2 days remote).
JOB DUTIES & RESPONSIBILITIES:
- Oversees the successful completion of all pre-employment requirements for new employees.
- Maintains the integrity of the pre-employment process by complying with all recruitment policies and procedures, maintaining compliance, and confidentiality.
- Utilizes the UKG Onboarding and Reporting modules to administer accurate and timely HR data.
- Uses reports and Excel tracking to maintain new hire status information to keep Hiring Managers and HR informed regarding new hire status: Updates and reconciles data as required to ensure information is current and accurate.
- Continuously evaluates the onboarding process to ensure consistency, thoroughness, and efficiency of the process in the interest of creating a seamless, easy, and positive process for the new employee.
- Schedules and coordinates New Employee Orientation, either in-person or virtual for all new employees.
- Collaborates with other HR colleagues for alignment and knowledge sharing.
- Perform other duties as assigned.
EDUCATION REQUIREMENTS:
- High School Diploma or GED.
- 2 years related Human Resources or Customer Service experience.
REQUIRED SKILLS & ABILITIES:
- Must possess exceptional organizational skills, time management capabilities, and attention to detail beyond reproach.
- Possess strong customer service skills while maintaining a high level of integrity and confidentiality with each interaction.
- Ability to remain calm in all circumstances with the ability to problem solve when faced with adversity.
- Excellent verbal and written communication skills.
- Ability to prioritize workload to complete assigned deliverables within the allocated timeline.
- Sound judgment and ability to know when to reach out to others for new hire decisions.
- Experience with and knowledge of Applicate Tracking and Onboarding Systems (ATS), e.g., UKG.
- Requires excellent computer navigation skills to utilize systems and software necessary to perform position functions. Advanced-level Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Office application knowledge, such as Word, PowerPoint, and Excel.
- Demonstrates flexibility and adaptability with change.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
- Sedentary work that primarily involves sitting/standing.
- Remaining in a stationary position, often standing, or sitting for prolonged periods.
- Communicating with others to exchange information.
- Assessing the accuracy, neatness and thoroughness of the work assigned.
Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.
Catholic Charities is an equal opportunity employer
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Salary : $23
