What are the responsibilities and job description for the Legal Case Assistant- Part Time position at Catholic Charities of Ingham, Eaton, & Clinton...?
JOB SUMMARY
Provide support and interpretation to two immigration attorneys in immigration-related legal representation for Afghan nationals, with a focus on asylum and SIV. Provide general clerical support to attorneys for non-Afghan clients.
AGENCY EXPECTATIONS OF EMPLOYEE
- Supports Mission, Vision and values of agency.
- Is sensitive to cultural diversity of colleagues and clients served.
- Demonstrates ongoing professional growth and knowledge through training and experience.
- Forges mutually respectful partnerships with colleagues and persons served and their families to assist them in gaining skills and confidence to address the problems and issues they face.
- Believes in the capacity of people to grow and change.
ROLE AND RESPONSIBILITIES
- Develop and maintain foundational knowledge of immigration law and procedure.
- Timely process all phone calls coming into the program, communicating effectively and confidently with individuals for whom English is not a first language; identify appropriate language interpreter as necessary.
- Use judgment to prioritize all incoming requests for service.
- Conduct conflicts checks.
- Maintain schedules for two attorneys, volunteers/interns, and interpreters, while coordinating limited office space.
- Case note every communication with clients.
- Collect and distribute incoming mail.
- Maintain tickler system for all open cases.
- Prepare appropriate correspondence for attorney signature using judgment and knowledge of case file.
- Process all outgoing mail.
- Prepare and reconcile invoices for client payments.
- File management (process new and closed files, maintain database of all file locations, retrieve all files as needed).
- Prepare statistics for various monthly and quarterly reports.
- Provide general clerical and administrative support to the attorneys.
- Provide interpretation to the attorneys for client communications.
- Take and print passport photos of clients.
QUALIFICATIONS AND EDUCATION REQUIREMENTS
- Education: Associate degree or equivalent experience.
- Experience: Office experience preferred.
- Registration, licenses, certifications or special training: Valid Driver License; Excellent computer skills and written and verbal skills required; fluency in English and Dari or Pashto required.
Physical Demands: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Emotionally able to work with information that may be traumatic in nature, as well as, work with individuals or families in crisis or experiencing trauma.
- Ability to stand and/or walk up to 8 hours per shift.
- Work involves talking, stooping, squatting, twisting, climbing, kneeling, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.
- Vision abilities required by this job include close vision, distance vision and the ability to adjust focus.
- May be required to push, pull, lift, and/or carry up to 25 pounds.
- Ability to sit and use computer workstation, including keyboard and visual display terminal for extended periods of time.
- Noise in the work environment is usually moderately quiet but can be very loud at times.
- Work in an environment with various degrees of discomfort.
- Driving as needed throughout the day.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ADDITIONAL NOTES
This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change duties at any time.
