What are the responsibilities and job description for the Senior Accountant position at Catholic Charities of Kansas City - St Joseph?
Description
Position Objective
The Senior Account will oversee/assist in four key areas: accounts payable, credit cards, grants, and month-end close. They will also serve as back-up to the role of Accounting Manager. There will be some limited supervision involved over the Accounting Clerk with regards to processing purchase requisitions.
Essential Duties
Accounts Payable
- Works with the Accounting Clerk to ensure all payables are accurately entered and paid timely.
- Performs day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data.
- Vendor Management: Monitors vendor discount opportunities; verify federal id numbers; schedules and prepares A/P checks; payment discrepancies; ensures credit is received for outstanding memos; issues stop-payments or purchase order amendments.
- Accurately charges expenses to the correct GL accounts and appropriate location, program, funding source, and grant line items (collectively called Dimensions).
- Day/Month/Year End:
- Follows the month end closing checklist and obtains final approval of Accounting Supervisor.
- Prepares adjusting/closing A/P journal entries.
- Ensures all accrued, deferred, and prepaid accounts are reconciled monthly.
- Reconciles petty cash
- Records and reconciles credit card transactions
- Reconciles the accounts payable ledger to ensure that all payments are accounted for and properly posted.
- Performs other accounts payable duties considered necessary.
Credit Cards
- Ensure credit cards are being correctly coded and supported with proper receipts through bi-monthly monitoring procedures.
- At month-end, import all credit card transactions into Intacct accounting software and ensure any un-coded or unsupported expenditures are addressed.
- Serve as the liaison for issuing new cards, collecting old cards, and monitoring/adjusting credit limits on various personnel.
- Performs other credit card duties considered necessary.
Grant Management
- Responsible for grant financial management and compliance for some of our federal and state grants. This role will be shared with the Accounting Manager and Director of Finance (each of those roles will oversee select grants).
- Works with the Accounting Manager to create and produce grant/contract financials monthly, quarterly, annually, and as needed.
- Creates and maintains grant analyses documents, such as staff coverage spreadsheets, uncovered cost documents, as examples.
- Calculates and creates necessary accrual entries for salaries, benefits, and other expenses at grant year ends.
- Manages the assigned grants by meeting with appropriate agency personnel, producing forecasts for remaining funds, ensuring all grant expenditures are properly recorded, and ensuring grants are billed timely.
- Performs other grant duties considered necessary.
General Accounting
- Assists the Accounting Manager with select month-end close entries.
- Performs other accounting duties as assigned by the Accounting Manager and as time permits.
Requirements
Education and Experience
- Bachelor’s degree in accounting required.
- Three (3) to five (5) years of accounts payable or general bookkeeping required. Experience with grants is not necessary but considered a plus.
- Experience in a role that involved meeting weekly and/or monthly deadlines.
- Experience with automated accounting systems required. Experience with Sage Intacct considered a plus.
- Non-Profit accounting experience preferred, but not necessary.
Skills and Competencies
- Excellent organizational skills.
- Able to consistently meet deadlines and produce timely and accurate data in a fast-paced environment.
- Strong attention to detail.
- Professional demeanor.
- Excellent communication skills. Ability to effectively communicate complicated information to non-accounting management.
- Proficiency in Microsoft Excel.
- Proficiency with accounting systems such as Sage Intacct preferred, but not required.
- Possesses the ability to regulate one’s own emotions. Our team prides itself on removing ego as much as possible to make for a work environment that is lower-stress and supports everyone individually and collectively at the same time.
- Possesses a degree of flexibility. There will be cross-training and the ability to perform other functions as certain personnel take leave or as circumstances occur. This will result in a great way to gain extensive nonprofit accounting experience.
- Open to learning more about nonprofits to further grow as a strong nonprofit accounting professional.
