Job Details
Job Location
Wenatchee - Wenatchee, WA
Position Type
Full Time
Education Level
4 Year Degree
Salary Range
30.00 - $40.00 Hourly
Travel Percentage
Up to 25%
Description
Position Summary :
The North Central Administrative Assistant will provide high-level administrative support for the North Central Director of Behavioral Health and Crisis Services. The duties include managing the Director's calendar, scheduling appointments and meetings, handling correspondence, and coordinating travel arrangements. The AA will also be responsible for organizing and maintaining files and records, preparing reports and presentations, monitoring grants and contracts, and conducting research on behalf of the North Central Behavioral Health ServicesDirector. Additionally, attend meetings and take minutes, as well as assist with project management, and event planning.
Responsibilities : Calendar Management
- Managing the Director's calendar, schedule appointments, meetings, and events, and ensure the Director is well-informed of their daily schedule.
Travel Arrangements
Making travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries for business trips.Correspondence Management
Handling incoming and outgoing correspondence, including emails, letters, and phone callsResponding to inquiries on behalf of the Director.Document Preparation
Drafting, editing, and proofreading various documents, such as reports, presentations, and memos, to ensure accuracy and professionalism.Meeting Coordination
Organizing and coordinating meetings, including sending out meeting invitations, preparing meeting agendas and materials, staying aware of community meetings and inviting appropriate staff.Taking minutes during meetings.File and Record Management
Organizing and maintaining physical and electronic files and records, ensuring easy access and retrieval of information.Research and Analysis
Conducting research, gathering data, and preparing reports or presentations on various topics as requested by the Director.Project Assistance / Hiring
Assisting with project management tasks, such as tracking deadlines, coordinating team members, and ensuring project progress.Communicate with HR and recruiting regarding open positions, track applicants and schedule interviewsEvent Planning
Assisting with the planning and coordination of staff, conferences, and meetings, including logistics, venue selection, and catering arrangements.Confidentiality and Discretion
Handling sensitive and confidential information with utmost discretion and always maintaining a high level of professionalism and confidentiality.Gather and process end of month Credit Card vouchers, stipends, and end of pay period timesheetsMaintain basic knowledge of grants and contracts including staying current on budgetsInitiate process of filling open positions, monitor progress on filling positions, help with onboarding and ensure credentialing and background checks are completedPerform other duties as assigned.
Qualifications
Job Requirements :
The following requirements are those that are normally required for the performance of this position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.
Physical Requirements :
This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.
Non-Physical Requirements :
Education
Bachelor's degree in business administration or related field preferred; equivalent experience may substitute for degree (4 years)Experience
7 years' experience as Administrative Staff or related experience preferred3 years' experience requiredSpecial Skills
Ability to work independently, exercising independent judgmentAbility to maintain confidentialityAbility to manage multiple projects, priorities and deadlinesActs as a role model within and outside the AgencyPossess excellent organizational and time management skillsMaintains a positive and respectful attitudeProven ability to work collaboratively with othersDemonstrates flexible and efficient time management, and organization skillsStrong communication and interpersonal skillsBilingual (Spanish / English) preferred, but not requiredLicensure, Registration, Certification
Valid Washington State driver's license and minimum required liability insurance for WA StateMust be deemed insurable as determined by Catholic Charities' liability insurance providerEmployment is conditional upon :
Being cleared by criminal background check and fingerprinting when required
Salary : $30 - $40
