What are the responsibilities and job description for the Director, Events and Convening position at Catholic Charities USA?
Summary Description : The Director of Events and Convening is responsible for the execution of the logistics of CCUSA events and convening functions.
Leadership Exercised
This individual may supervise a team of temporary staff members and vendors to support a convening function.
Motivates and communicates with all staff on the policies developed and ensures compliance.
Maintains Organizational Calendar for the purpose of tracking all events hosted by CCUSA.
Primary Responsibilities
Conceptualizes clients' convening needs assigned by the Sr. Director of Convening and works with CCUSA’s Program Teams and its Marketing and Communications Team.
Manages administrative duties and details associated with assigned events from the Sr. Director of Convening including financial operations, distribution of promotional materials, and responding to inquiries.
Maintains relationships with national sales reps for the major hotel chains.
Compiles a list of prospective event locations, visits locations, and provides guidance on the final selection.
Negotiates contracts for services, dates, times, and spaces as assigned by the Sr. Director of Convening.
Consults with clients and coordinates to plan and develop event schedule, topics, and featured speakers.
Coordinates transportation for guests, attendees, speakers, or other parties.
Acts as CVENT registration platform SME and coordinates registration process for all events.
Maintains current knowledge of event planning standards and trends by attending seminars, consulting with other professionals, and reading trade publications.
Liase with department leadership regarding convening needs and execute events based on communicated needs.
Communicates frequently with CCUSA staff on any changes needed to the process and policies for securing meeting sites.
Performs other related duties as assigned.
Primary Skills
Embrace CCUSA’s values and the behaviors that support the values.
Solid knowledge of generally accepted business, social, and church practices and protocols and ability to interact with top business, government and religious leaders as well as members and the general public.
Strong oral and written communication skills.
Strong relationship building skills.
Ability to manage multiple projects, priorities, and deadlines.
Ability to work with people of diverse backgrounds.
Demonstrated confidentiality.
Good problem-solving skills.
Ability to exercise sound judgement.
Ability to excel in a fast-paced, changing, and challenging environment.
Proven ability to work collaboratively with others.
Solid organizational and analytical skills.
Educational and Experience
BS / BA (or equivalent experience) in business management, hospitality, event planning or related field.
Minimum of 5 years event planning experience.
3-5 years of event management experience.
Experience overseeing a conference facility preferred but not required.
Earn and maintain designation of Certified Meeting Professional (CMP).
Physical Requirements
Must be able to stand and walk for long periods of time during events.
Must be able to lift up to 25 pounds at times.
Must be able to work a variety of hours in order to accommodate events.
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