Human Resources Coordinator

Position Title: Human Resources Coordinator

FLSA Classification: Non-exempt

Full or part-time status: Full-time

Department: Administration

Reports to: Human Resources Administrator

Hiring Range $18.00-$23.00/hr. DOE

Last Updated: June 2024

Primary Function of Position

As the Human Resources Coordinator, your primary responsibility is to ensure the smooth and efficient management of employee documentation. This includes both new hires and existing employees. Your key tasks involve maintaining accurate records, tracking document expiration dates, and proactively following up to ensure compliance.

Major Position Responsibilities

• Digital File Implementation & Maintenance: Oversee the implementation and continual maintenance of digital employee files -
• Maintain Employee Data and Records: Ensure accurate and up-to-date personnel files and HRIS records.
• Audit Preparation & Support: Prior to audits, review the employee files to ensure the necessary documentation is there. During audits, provide the files needed and be present to answer questions the auditors may have.
• Staff Communication: Follow up with staff to renew CCS certifications and job requirements monthly.
• BCI Application Review and Follow-Up: Review BCI applications and submit them for approval. Follow up with staff as needed during the process. Communicate the status of employee background checks to their supervisors upon completion.
• Worker's Compensation Cases: Provide support for worker's compensation cases.
• Onboarding: Assist with the onboarding process as needed.
• Staff Badges: Oversee the creation and distribution of staff badges for both new employees, current employees that change positions, service missionaries, and interns.
• External Job Postings: Aid in recruiting by posting jobs to external job boards.
• Interview Scheduling: Communicate with staff and applicants to schedule interviews.
• Driving Clearance: Oversee staff driving documentation collection, communicating the clearance to both the employee and supervisor when finished. Upon completion, assign the employee a gas pin.
• Diocese Communication: Send required documentation to the Diocese of Salt Lake when a new hire or termination takes place.
• Perform other duties as assigned.

Work Environment

Physical Demands

• This role is primarily sedentary; however, the ability to lift files, open filing cabinets, and bend or stand as necessary is required.
• This role requires occasional driving to and from branch offices.

Skills, Knowledge, and Abilities

• Effective Communication: Demonstrate exceptional written and oral communication skills, fostering smooth interactions with co-workers, supervisors, and the general public.
• Tech Proficiency: Exhibit proficiency in Office 365, leveraging these tools for efficient communication and data management.
• Organizational Mastery: Display excellent organizational skills, paying meticulous attention to detail in all tasks and ensuring streamlined operations.
• Independence and Initiative: Work independently and demonstrate a proactive approach to tasks, requiring minimal supervision to accomplish objectives.
• Priority Management: Establish priorities and efficiently manage multiple activities, displaying strong time management skills.
• Recordkeeping Expertise: Utilize experience in recordkeeping and file maintenance to maintain organized and accessible documentation.
• Team Collaboration: Work effectively as part of a team, fostering a collaborative and supportive work environment.
• Confidentiality: Ability to handle sensitive information appropriately and maintain confidentiality.
• Attention to Detail: Being detail-oriented with a high level of accuracy in data entry and record-keeping.
• Adaptability: Ability to adapt to changes and challenges.

Education, Training, and Experience

• Education: High School Diploma or Equivalent
• Experience: Two to three years of administrative and clerical experience
• Data Entry Proficiency: Possess experience in accurate and efficient data entry.
• Applicant Tracking Systems (ATS): Experience with using ATS software for recruitment and managing candidate data.
• HRIS Proficiency: Experience in using Human Resources Information Systems (HRIS) for managing employee data and processes

Background Screen/BCI requirement

• Must pass a national BCI/FBI background check.

Licenses, certifications, and credentials

• Current Utah driver's license, proof of auto insurance with minimum policy liability limits of $50,000 per person and $100,000 per incident, 21 years of age or older, a clean driving record, and ability to meet CCS vehicle safety requirements.

Position status and expected schedule

• This is a full-time and non-exempt position.
• The work schedule is Monday through Friday from 8:30 am to 5:00 pm, with occasional flexibility needed, as necessary.

DISCLAIMER STATEMENT: This job description lists typical examples of work and is not intended to include every job, duty, and responsibility specific to a position. The employer reserves the right to change or assign other duties to this position with or without notice.