What are the responsibilities and job description for the Construction, Real Estate & Property Management Coordinator position at Catholic Diocese Of Fort Worth?

Job Description

Position : Construction, Real Estate & Property Management Coordinator

Date Revised : February 4, 2025

Reports to : Director of Construction and Facilities

Location : Catholic Center

800 West Loop 820 South

Fort Worth, TX 76108

www.fwdioc.org

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary :

The Construction, Real Estate & Property Management Coordinator supports diocesan parishes and schools by overseeing construction approvals, property management, and contract documentation. This role also manages property tax payments, tax exemptions, and property transactions. Additionally, the coordinator assists with facility operations at the Catholic Center and facilitates invoice processing related to construction and property management.

Principal Accountabilities :

Assist parishes with construction questions, ensure Summary Project Proposals are sent in for approval for all projects over $10,000, track SPPs, return authorized SPPs to the appropriate person at the parish or school and prepare contracts for projects.
Manages all property management activities at all facilities that are the direct responsibility of the Real Estate and Construction Management Department
Coordinates the Contract Documentation Process for construction projects including generating contracts
Assists director and Chief Operating Officer with property acquisitions and sales which includes research to see if a donated property can be easily resold and ensure that there are no encumbrances on the property
Obtains parish authorization to pay invoices associated with construction and property management and prepares payment requests
Oversees operations in the Catholic Center, maintains supplies in the kitchen and service center, processes mail when necessary
Files tax exemption applications on newly acquired properties that are eligible with the appropriate county
Manages the payment of all property taxes for the diocese and serves as the primary liaison with county authorities in all jurisdictions where diocesan properties are located
Programs access credentials for the Catholic Center, obtains security codes for the alarm and issues necessary keys for new employees. Makes sure keys are collected and alarm codes and FOBs are deactivated for terminated employees
Ensures that all agreements align with diocesan contract policies and procedures, incorporating external terms as necessary while maintaining diocesan standards. Communicates contract procedures clearly to new vendors.
Selects and maintains off-site storage facilities
Selects and oversees all vendors for Catholic Center property management services
Performs all other duties and responsibilities as assigned or directed by the director. -Performs related duties based on Catholic Center needs.

Typical Decisions and / or Recommendations Made in This Position :

Evaluates the appropriate type of contract for each construction, property acquisition, or maintenance project

Reviews and processes Summary Project Proposals

Assesses whether a donated property is suitable for resale

Determines the eligibility of newly acquired property for tax exemption

Ensures proper implementation of documentation requirements and applies relevant standards to ensure completion of all necessary records.

Supervision Given and / or Received :

Performs duties with minimal supervision, exercising sound judgment in contract management and vendor coordination while ensuring compliance with diocesan policies and procedures

Supervises Catholic Center maintenance personnel

Internal Contacts :

Diocesan Staff

Diocesan Pastors, Priests, Principals, and Business Managers

External Contacts :

Vendors

County, state, and federal agency representatives

Municipalities where parishes and properties are located

Working Conditions and / or Physical Requirements :

This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.

Ability to sit and perform computer work for lengthy periods of time.

Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.

Ability to accept work interruptions while still remaining focused on duties.

Data entry via computer keyboard that requires repetitive and frequent hand and wrist movements.

Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.

Travel Requirements :

Infrequent travel, by car, may be required to Diocese Parishes and / or schools.

Education and Experience Preferred :

Bachelor’s degree preferred

Experience in real estate, including property transactions, tax exemptions, and property management

Paralegal experience preferred with contract review, legal document preparation, and regulatory compliance related to real estate and construction transactions

Experience managing annual property tax payments preferred

Experience in construction project coordination and facilities management is a plus but not required

Real estate license is a plus but not required

Knowledge and Skills Preferred :

Strong attention to detail to interpret contracts, legal documents, and regulatory requirements

Demonstrated ability to exercise sound judgment and decision-making

Demonstrated initiative to proactively identify and address tasks with minimal supervision

Ability to meet deadlines and follow directives from leadership in a timely manner

Proficiency in vendor and project coordination

Ability to use various computer software programs; strong computer skills in Microsoft Office Suite, especially in Word and Excel.

Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn.

Capacity to work independently while also collaborating effectively in a team environment

Commitment to providing excellent customer service and fostering positive working relationships with clergy and parish and school staff.

Ability to uphold and maintain confidentiality in all matters

Strong interpersonal skills with the ability to engage with a diverse range of stakeholders

Excellent organizational, prioritization, and communications skills

FLSA Designation :

Full-time Exempt

Schedule : Monday-Friday 8 AM-5 PM, with occasional flexibility as needed

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