What are the responsibilities and job description for the Business Manager position at Catholic Diocese of Lansing?
St. Martha Parish in Okemos is now accepting resumes for a full-time Business Manager.
Mission: Walking together in Word and Sacrament, the Catholic Community of St. Martha shares the redeeming love of Christ through acts of faith, hope, and charity.
Vision: As the love of God is poured into our hearts through Word and Sacrament, we seek to educate and form faithful disciples of Jesus Christ, welcoming and serving those around us.
Values:
- Christ Centered - We provide a sacred environment where all can grow in holiness and meet Jesus in Word, Sacrament, and prayer.
- Lifelong Faith Formation - We educate to foster an abiding love of God and seek to develop a deeper relationship with him.
- Service - We answer the Lord’s call and follow the example of Saint Martha as we serve our brothers and sisters faithfully in Christ.
- Hospitality - We welcome all with God’s universal love and mercy.
- Authenticity - We conduct ourselves with honesty and integrity in accordance with the teachings of the Catholic Faith.
Accountability: Reports to the Pastor.
Supervisory Responsibility:
- Supervises facilities director, office manager, janitorial and maintenance staff.
- Works cooperatively and collaboratively with diocesan accounting staff.
FLSA Status: Exempt
General Summary: This position assists in the ministry and implementation of the vision of the parish by overseeing the general office and financial activities of the parish and school. The incumbent directs these efforts with technical expertise within a framework of shared ministry, stewardship, and Catholic values.
Primary Duties and Responsibilities:
Finance:
- Prepare an annual budget (in consultation with the pastor and finance council) and reports requested by the pastor and/or finance council.
- Manage all banking activities including the accounting and banking of Sunday offertory collections, payables, receivables, and various fundraising activities. Ensures timely deposits and payments.
- Manage and prepare all accounting, budgetary, fiscal, and statistical records with particular attention to quarterly reports to the parish and annual reports to the Diocese of Lansing along with any monthly reports to parish staff and finance council.
- Administer all payroll functions.
- Serve with the pastor as the liaison to the parish finance council and periodically report on the condition of the parish’s physical assets, along with the administrative status of the parish.
- Ensure the filing of all required federal, state, and diocesan reports.
- Monitor and oversee budgetary compliance for all departments.
- Research and monitor service contracts, suppliers, vendors, for fair pricing and competitive bidding.
Facilities:
- Oversee the management of parish facilities (scheduling, maintenance, insurance coverage, etc.).
- Oversee all aspects of the care, maintenance, and replacement of all parish buildings and equipment including the securing of bids, negotiating contracts, and the purchasing of supplies and equipment.
- Make assessments as needed for capital repairs, to place them in their relative priority for accomplishment, and make pertinent recommendations to the pastor and finance council.
- Supervise all arrangements with contracts and outside contractors.
Personnel:
- Administer all parish personnel policies.
- Coordinate all business and administrative activities of the parish, school, faith formation, youth ministry, fundraising activities, and other parish entities and endeavors with regards to human resources (e.g. salaries, personnel policies, etc.).
- Hire, train (as needed), supervise, and evaluate all parish maintenance, parish janitorial, housekeeping, and bookkeeping personnel.
- Develop and recommend to the pastor and other appropriate parish staff persons the necessary policies, methods, and procedures for carrying out financial, accounting, internal control, and other administrative services.
Knowledge, Skills, and Abilities:
Disciple: Must be an activated disciple of Jesus Christ in the Catholic Tradition.
Education: Bachelor’s degree in accounting, finance, or business administration.
Experience: Minimum of two years experience as an administrator or manager of an office required. Fluent knowledge of Microsoft Excel, Word, and Google Suite required. Must have experience with accounting software. Must have an understanding of a Catholic parish organization.
Requirement: This position will require some weekend and evening work.
Physical Demands: While performing duties employee has to sit for long periods of time, use hands in repetitive motion tasks, and answer telephone calls. This position also requires some standing, stooping, and bending while filing. Employee is expected to work onsite but some regular remote work is negotiable. Must be able to lift 40 lbs.
The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills.
Please submit the online application and attach a cover letter, resume, and three references.
Contact:
Fr. Ryan Riley
St. Martha Parish
1100 W. Grand River Ave.
Okemos, MI 48864
