What are the responsibilities and job description for the Business Manager position at Catholic Diocese of Lansing?
Summary: The Business Manager assists with the ministry of the parish by overseeing the general parish office activities and the financial and maintenance activities of the parish and school. The position requires excellent organizational and time management skills and a solid understanding of accounting principles and processes as well as other administrative and facility and maintenance processes. The incumbent directs these efforts with technical expertise within a framework of shared ministry, stewardship, and Catholic values.
FLSA Status: Exempt
Hours: Full time
Primary Duties and Responsibilities
A. Finance
1. Maintain an adequate internal control system to safeguard parish assets and ensure the efficient stewardship of parish resources including an appropriate risk management program.
2. Prepare a yearly budget (in consultation with the pastor and parish Finance Council), monthly accounting reports, and reports requested by the pastor or the parish Finance Council.
3. Manage all banking activities including the accounting and banking of Sunday collections, payables, and receivables. Ensure timely payments and deposits.
4. Manage and prepare all accounting, budgetary, fiscal, and statistical records, with particular attention to annual reports to the Diocese of Lansing and the parish, along with monthly reports to the parish staff and Finance Council.
5. Prepare and administer all payroll functions.
6. Serve with the pastor as the staff liaison to the parish Finance Council and periodically report on the condition of the parish's physical assets, along with the administrative status of the parish.
7. Insure the filing of all required federal, state, and diocesan reports.
8. Monitor and oversee budgetary compliance for all departments.
9. Research and monitor service contracts, suppliers, and vendors for fair pricing and competitive bidding.
10. Coordinate as necessary with parish ministries (including, but not limited to, Pastoral Council, Finance Council, School Principal, DRE, collection counters, SCRIP, Parent School Council) in internal control and other financial matters.
B. Administration
1. Oversee the day-to-day operations of the parish office including communications with the public; e.g. weekly bulletin, website, social media, etc.
2. Oversee and maintain computer assets of the parish including network, website, and social media.
3. Serve as Safe Environment Coordinator maintaining parish records and overseeing compliance with USCCB and Diocesan policies.
4. Act in a formal capacity between the parish and the offices of the Diocese of Lansing, including the Mission Office and the Finance Office.
5. Arrange for and organize (in consultation with the pastor) for any outside ministries that wish to solicit the parish for support including the annual collections for Mission Cooperative Appeal and Diocesan Services Appeal.
6. Negotiate contracts with outside vendors.
C. Facilities
1. Oversee the management of parish facilities (scheduling, collecting rentals, maintaining insurance coverage, etc.).
2. Oversee all aspects in the care, maintenance, and replacement of all parish buildings and equipment, including the securing of bids, the negotiating of contracts, and the purchasing of supplies and equipment, in coordination with the Maintenance Department and the Buildings and Grounds Committee. When the rectory is involved, this will be done in consultation with the pastor, other resident priests, and the Finance Council.
3. Make assessments as to needed capital repairs to place them in their relative priorities for accomplishments, and make pertinent recommendations to the pastor, Pastoral Council, and Finance Council.
4. Supervise all arrangements and contracts with outside contractors.
D. Personnel
1. Coordinate all administrative and business activities of the parish, school, religious education, youth ministry, and other parish entities with regards to human resources, e.g. salaries, personnel policies, etc.
2. Hire, train (as needed), supervise, and evaluate all parish office and maintenance personnel. Administer all parish personnel policies.
3. Develop and recommend to the pastor and other appropriate parish staff persons the necessary policies, methods, and procedures needed for carrying out financial, accounting, and other administrative services.
Knowledge, Skills, and Abilities
Education: Bachelor's degree in accounting, finance, or business.
Experience: Minimum of two years of experience as an administrator or manager preferred. Must have an understanding of Catholic parish organization.
Require: Excellent communication and interpersonal skills. Must have experience with bookkeeping functions, double-entry accounting, and accounting software. Must understand facility needs for functionality and safety. Fluent knowledge of Microsoft Excel and Word helpful.
Physical Demands: While performing duties, employee has to sit for long periods of time, use hands in repetiti8ve motion tasks, and answer telephone calls. The position also requires some standing, stooping, bending, lifting, and climbing ladders. Employee is expected to work onsite, Monday through Friday, with minimal travel. Requires occasional evening and weekend work.
The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills.
Serious applicants should submit an online application with a cover letter, resume, and references.
