What are the responsibilities and job description for the Office Administrator position at Catholic Diocese of Lansing?
About Spiritus Sanctus Academy: The Spiritus Sanctus Academies are independent Catholic K-8 schools located in Ann Arbor and Plymouth, Michigan under the administration of the Dominican Sisters of Mary, Mother of the Eucharist. The mission of Spiritus Sanctus Academy is to form the whole child in the Dominican tradition. Committed to academic excellence, the schools place a priority on Catholic faith development and growth in virtue as joyful disciples of Christ. www.spiritussanctus.org
Position Overview:
The Office Administrator plays a key role in ensuring the smooth operation of the administrative functions of the school, while actively supporting and promoting our Catholic mission and the formation of students in virtue. This position requires a highly organized, compassionate, and detail-oriented individual who is dedicated to fostering a welcoming environment for students, parents, and staff.
Key Responsibilities:
- Administrative Support:
- Welcome visitors, answer and screen phone calls in a polite, professional manner
- Provide general office support and clerical assistance
- Maintain comprehensive and accurate records
- Schedule appointments, meetings, and school events, coordinating with faculty, parents, and external partners
- Manage the principal’s calendar
- Utilize school management software to maintain up-to-date records of student attendance, grades, and communication.
- Communication:
- Serve as a liaison between the school administration, parents, faculty, and community, ensuring clear and effective communication.
- Communicate positively, clearly, and effectively, on the principal’s behalf, with teachers, parents, visitors, etc.
- Prepare and distribute weekly newsletter
- Provide information regarding school policies, events, and programs in a way that reflects the school’s mission
- Respond promptly and courteously to inquiries from parents, students, and staff.
- Schedule substitute teachers
- Facility and Event Coordination:
- Support and assist in the planning and execution of school events, seasonal observances (e.g., Advent)
- Other
- Attend to sick children
- Occasionally supervise students or substitute for a teacher
- Other tasks assigned by principal
Qualifications:
- High school diploma or equivalent
- Strong interpersonal skills with the ability to maintain positive relationships with students, parents, and staff.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Proficiency in office software (Microsoft Office Suite, Canva, etc.)
- Experience in a school environment, especially within a Catholic institution, preferred
- Attention to detail
- A deep understanding of and commitment to supporting the Catholic faith and values in all aspects of school life.
- Ability to maintain confidentiality and professionalism
Working Conditions:
- Full-time position, Monday through Friday, during school hours
- Occasional evening and weekend work may be required for school events and meetings.
- Summer hours negotiable
