What are the responsibilities and job description for the Part-time Parish Accountant position at Catholic Diocese of Lansing?
Holy Spirit Parish in Brighton is now accepting resumes for a part-time accountant. This position is non-exempt and is part-time at 15-19 hours per week. The accountant will report to the Business Manager.
GENERAL SUMMARY:
This position assists with the ministry of the parish by performing bookkeeping duties to ensure proper maintenance of accounting records, processing of receivables, payables, and payroll. The position also prepares routine and special accounting reports. The incumbent directs these efforts with technical expertise within a framework of shared ministry and Catholic values.
PRINCIPAL DUTIES AND RESPONSIBILITIES
A. General Bookkeeping Duties:
1. Reviews invoices for accuracy
2. Enters payables into accounting software
3. Prepares checks for signature
4. Enters deposits into accounting system based on deposit slips
5. Enters all bookstore credit card transactions into accounting system
6. Enters all online giving deposits into accounting system
7. Journalizes payroll
8. Maintains accounting ledger using double entry bookkeeping for receipts and disbursements
9. Uses an accrual accounting system
B. General Assistance to Business Manager If time permits, this person assists the business manager with:
1. Reconciling giving in donor records with deposits in accounting system
2. Reconciling all checking and savings accounts
3. Maintaining all accounting records and files
4. Maintaining all personnel files
5. Gathering data and preparing regular financial reports for use by the parish and diocese
6. Preparing a variety of routine accounting correspondence, schedules, forms, and list
7. Preparing bank deposits
8. Supervising staff use of paid and unpaid time off
9. Staying abreast of changes to diocesan benefits, employee handbook, and other related policies and communicating updates to staff
9. Staying abreast of changes to diocesan benefits, employee handbook, and other related policies and communicating updates to staff
10. Keeping track of budgets for each department
11. Negotiating contracts with outside vendors
12. Overseeing the volunteers who count the Sunday collection while ensuring they follow proper audit procedures
13. Assisting personnel in filing for benefits (insurance and retirement) and directing staff to the appropriate support when they have questions
14. Researching various means to increase parish efficiency in spending.
15. Preparing the annual report and various budgets.
KNOWLEDGE, SKILLS, AND ABILITIES
Education: Associate degree with significant coursework in accounting.
Experience: Minimum of one year of experience with standard accounting practices, office procedures, and business etiquette. Must be fluent in Microsoft Excel and Word. Familiarity with accounting software is preferred.
Require: Must be a practicing Catholic, active in a parish. Must be able to maintain confidentiality. Some weekend work may be required.
Physical Demands: While performing duties, employee has to sit for long periods of time, use their hands in repetitive motion tasks. The position also requires some standing, stooping, and bending while filing. Employee is expected to work onsite, with minimal travel, although occasional offsite work can be accommodated.
The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills.
