What are the responsibilities and job description for the Executive Assistant position at Catholic Medical Center?
Executive Assistant to the Chief Nursing Officer - Nursing Administration
Who You Are:
Catholic Medical Center is seeking a highly organized and professional individual with a strong track record of supporting senior leadership. You have exceptional multitasking abilities, thrive in fast-paced environments, and are skilled at managing multiple priorities simultaneously. You possess excellent communication skills, are proactive, and handle confidential information with discretion. Your attention to detail and ability to work independently makes you a valuable asset in a dynamic administrative role.
What You'll Do:
- Provide executive-level administrative support to assigned senior leadership, managing calendars and scheduling/preparing meetings.
- Assist with budget preparation, monitor departmental budgets, and track variances.
- Oversee the PolicyStat system, assist in policy updates, and manage distribution lists.
- Coordinate hospital-wide quality and safety projects, including accreditation-related activities.
- Manage incoming communications, including phone calls, emails, and documents, ensuring proper responses.
- Arrange travel accommodations, including booking flights and hotels, and prepare itineraries.
- Conduct research and prepare special reports and presentations as requested.
- Support payroll functions and assist with NH license verification and tracking.
What You'll Bring:
- Bachelor's degree in secretarial science, business management, or related field, or equivalent experience.
- Minimum of five years of experience providing administrative support to executive-level individuals.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Strong verbal and written communication skills.
- Exceptional organizational and multitasking abilities.
- Strong relationship-building skills, ability to maintain a positive and professional work environment, and a keen attention to detail.
Who we are:
Catholic Medical Center ("CMC") is a nonprofit, regional health system committed to delivering the highest quality and most advanced healthcare to patients across New Hampshire. CMC is the home of the nationally-renowned New England Heart & Vascular Institute, rated among the top cardiovascular programs in the country. We are driven by our mission to offer health, healing, and hope to every individual who seeks our care, and we live by our values of Respect, Integrity, Compassion, and Commitment. CMC is proud to be named to the Forbes list of America's Best-in-State Employers for two consecutive years. This prestigious award is presented by Forbes and Statista, Inc., and is based on 2.1 million employer recommendations from employees working for companies with more than 500 employees in the United States. With our award-winning clinical programs, primary care network and dedication to community, CMC is fostering a healthier New Hampshire, every day.
Catholic Medical Center is an equal opportunity employer and we embrace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.
