What are the responsibilities and job description for the Law Firm Administrator position at CATSearch HR Consultancy Inc.?
This role is similar to a COO for a small, growing firm. The Law Firm Administrator is a key leader responsible for managing non-legal operations, ensuring smooth daily activities, and fostering a positive work environment. Reporting to the Principal / CEO , they focus on strategic planning and execution, working closely with senior leadership to support the firms growth and long-term success.
Responsibilities :
Leadership and Strategy :
Foster a values-driven culture and lead non-attorney staff.
Provide mentorship and guide company goals.
Partner with the CEO on strategic planning and long-term decisions.
Manage change initiatives and improve cross-department communication.
Work with the CFO on financial performance and budgeting.
Operations :
Optimize firm operations with efficient systems and processes.
Ensure legal compliance and oversee technology strategy.
Manage daily operations, case management, and administrative tasks.
Improve billing and trust / retainer processes.
Track KPIs and manage vendors.
Oversee the Potential New Client process and firm calendar.
Human Resources (as applicable) :
Lead recruitment, retention, and employee development.
Manage payroll, benefits, and HR compliance.
Oversee onboarding and offboarding.
Ensure compliance with continuing education for attorneys.
Other :
Plan employee events and maintain a positive culture.
Perform additional duties as needed.
Qualifications :
Education / Certification :
High school diploma required; bachelors degree preferred.
Certified Legal Manager (CLM) preferred.
Experience :
7 years in law firm administration.
3 years supervising legal staff (10 people).
3 years in HR, including recruiting.
Experience managing a $5 million budget.
Experience in small and mid-sized organizations.
Experience with remote teams.
Skills :
Strong leadership and project management.
Conflict management and trust-building.
Knowledge of legal procedures and document systems.
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