Communications and Special Events Coordinator, USA

Reporting to the Director of Communications and Special Events, Caudalie USA; this position is based in New York City:

WHO WE ARE:

Caudalie is a French skincare brand created by Mathilde and Bertrand Thomas in Bordeaux in 1995. All products are developed using natural ingredients from the vine and grapes. Caudalie's mission? To become the most effective, clean and natural brand, and the most environmentally friendly beauty brand.

FUNCTIONS:

• Assist the Director of Communications in executing paid influencer contracts directly with Creators or through agencies and management companies.
• Collaborate in the creation of clear, concise, and collaborative campaign briefs, ensuring they are aligned with the launch strategy.
• Liaise effectively with Creators and agencies on campaign communications from briefing to live content date.
• Support Communications team in planning and executing launch events.
• Assist Communications team with the packing and shipping of event materials and collateral (must be able to lift up to 30 pounds).
• Assist Director of Communications in mailer planning and execution (e.g. brainstorming themes for creative gifting, communication with external vendors, managing internal deadlines, working with internal warehouse team).
• Source and identify potential creative partners to support team EMV goals and drive brand awareness.
• Assist in organizing and tracking campaigns in real-time using CreatorIQ’s platform (e.g. content tagging, discovering talent, competitive analysis and manual content uploads).
• Assist with organic micro-influencer programming as needed (e.g. retailer activations, cultural moments).
• Foster organic community growth through relationship-building, gifting and access.
• Oversee organic gifting and influencer initiatives, including experiential launch and spa events.
• Identify emerging talent, trends, and brands relevant to the Communications team.
• Analyze social data, present key findings and apply insights to future programs.
• Assist in recap support for key launches and VIP events.
• Maintain and update the PR list (address changes, reach, etc.).
• Manage all send outs, office orders, and product fulfillment needs for the team.
• Share relevant beauty news and competitive insights with the broader Marketing team.
• Execute press pitching for new and evergreen launches, and viral moments.
• Assist with editorial Beauty Award submissions.
• Assist in managing reservation bookings for Creator and Team member.
• Opportunity to travel to influencer events as needed.
• Opportunity to entertain Creators and agents on a bi-weekly basis (this role requires flexible schedule).
• Work directly with Finance team on timely submission and payment for all talent and vendors.
• Assist in admin duties and/or other duties as assigned.

QUALIFICATIONS:

Education & Experience

• Bachelor’s degree in Public Relations, Communications, Marketing or equivalent related fields preferred.
• 1-3 years of related full time work experience at an agency or in-house at a brand; industry referral strongly recommended.
• Ability to lift up to 30 lbs.
• Strong analytical skills, with experience tracking and reporting on KPIs for influencer campaigns (preferred experience using CreatorIQ/Tribe Dynamics).
• Skilled in using Microsoft Suite.
• Beauty experience, preferably with luxury brand preferred.
• Passionate about the cosmetics industry, clean beauty and Caudalie’s brand mission.

Other Skills

• Excellent communication and interpersonal skills, with the ability to build and maintain strong relationships with influencers and brand partners.
• Flexible, solution-oriented, and driven professional with a strong entrepreneurial mindset.
• Takes strong initiative, ownership, and manages-up to the team leads.
• Highly organized and detail-oriented, with the ability to manage multiple projects simultaneously.
• Passion for understanding the influencer landscape, social media platforms, and beauty industry trends.
• Enthusiasm for discovering up-and-coming influencers and relevant brand partners.

Work Hours & Location

• Reports to the Director of Communications and Special Events, Caudalie USA.
• Available to work Monday through Friday 9:00 am – 6:00 pm.
• Work location is in the corporate office located in New York City (Flatiron District area).
• Hybrid work schedule office/remote defined by management.

Caudalie provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Caudalie complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfers, leaves of absence, compensation, and training.