Outdoor Afro - Operations Development Assistant

Title : Operations & Development Assistant

Type : FullTime Administrative NonExempt

Location : Headquarters in Oakland CA; Hybrid Work Environment

Salary : $60000$70000 annually plus benefits

Application Window : Open until filled

ABOUT OUTDOOR AFRO

Outdoor Afro celebrates and inspires Black connections and leadership in nature. Our network also connects Black people with our lands water and wildlife through outdoor education recreation and conservation. Some examples of Outdoor Afro s yearround activities range from fishing hiking biking kayaking gardening skiing and more! Visit : or @outdoorafro across all social media platforms to learn more.

THE IDEAL CANDIDATE

At Outdoor Afro our strength is the efficiency with which we deliver on our mission and support those we serve. We re proud of the standard of excellence we have developed thus far. As we grow and evolve we are seeking an enthusiastic and motivated professional to support our missioncentered Operations and Development Team while maintaining our headquarter s office.

As an ideal candidate you have the desire to contribute to Outdoor Afro s mission while using your administrative data entry and CRM software experience. You have honed your customer service organizational and communication skills and you enjoy working with a small team to make a big difference in the world. You are proactive trustworthy highlyorganized detailoriented analytical and flexible with the ability to multitask and problemsolve online and in the field.

PRIMARY PURPOSE OF POSITION

Reporting to the Chief Operating Officer the Operations and Development Assistant will play an integral role in ensuring that the department and office operate smoothly. You ll work closely with the COO and other members of the team as you perform tasks supporting the Operations and

Development department and maintaining the headquarters office.

POSITION RESPONSIBILITIES

Operations and Development Team Support

Process and enter donations into Salesforce promptly and with a high degree of accuracy attention to detail and critical thinking.

Create and update new accounts and contact entries in Salesforce while checking for and obtaining and missing information to ensure records are complete and accurate.

Regularly prepare and distribute donation and donor reports.

Prepare check deposits deposit checks as needed document checks received and complete credit card reconciliation worksheets in a timely manner.

Scan upload and electronically file checks and award letters.

Manage the inventory distribution and storage of inkind donations.

Create and update documents letters and spreadsheets for the team and organization.

Prepare and distribute the meeting notes for weekly staff meetings and department meetings.

Prepare supporting materials such as budgets organizational information and letters of recommendation and other important documentation for grant application submission.

Maintain a calendar of grant submission deadlines to ensure proposals are submitted on time.

Assist the Operations team with board and committee meeting preparation including agendas prereading materials and calendar invitations.

Additional duties and projects as needed including special event support.

Office Administration

Oversee office operations and perform administrative tasks including monitoring and ordering office supplies; receiving distributing and shipping mail and packages; and scanning and filing documents.

Greet people calling and visiting the office and provide accurate responses to their inquiries or connect them to the appropriate team member. Interact with donors partners volunteers and contractors in a professional and friendly manner.

Manage the organization s general email inbox and voicemail by reviewing and organizing emails and voice messages forwarding to appropriate staff members and followingup to confirm staff members have replied.

Communicate with staff building management and outside vendors to ensure office and facilities needs are met. Serve as the main point of contact for external vendors while they are on site and elevate any issues to the appropriate team member.

Organize and maintain electronic and physical filing systems. Create and use consistent naming conventions for electronic files so that documents are easily retrieved by all users. Ensure security and consistency of physical filling systems.

Assist with developing and updating standard operating procedures for the office and monitoring adherence to office guidelines and policies.

Utilize Kudoboard to manage gratitude celebration and sympathy gifts and activities for staff and board members.

Maintain and organize the offsite storage unit.

Deliver and receive office supplies and technology from staff members as needed including onboarding and offboarding.

Distribute oversee and collect items related to office access.

QUALIFICATIONS

Minimum of 3 years of relevant experience in a related position; nonprofit experience a plus.

Advanced skills in the GSuite and Microsoft Office Suite.

Experience with Customer Relationship Management software (CRM) such as Salesforce or similar software.

Experience using or managing office files and record keeping systems especially cloud storage systems such as Google Drive or Dropbox.

Commitment to excellence with exceptional customer service skills.

Team player with proactive and personable communication style.

Positive and professional demeanor with excellent interpersonal skills cando attitude and centering of gratitude as a value.

Strong attention to detail and followthrough on tasks and assignments.

Ability to track manage and prioritize time effectively.

Ability to maintain confidential information.

Desire to continue to grow and improve professionally.

REQUIREMENTS

Ability to work in the Oakland CA headquarters 3 days per week and run short errands outside of the office once a week.

Must own or lease a vehicle and possess a valid driver s license with a clean driving record.

Ability to work nights and weekends as needed for special events.

Comfortable with travel for multiday trips.

CORE COMPETENCIES

Effective Communication & Strong Interpersonal Skills : Conveys verbal and written information clearly concisely and professionally with a warm and friendly tone. Listens carefully to others asks questions for clarification and provides information in a manner that is easily understood. Establishes and maintains positive and collaborative working relationships.

Technical Proficiency & Data Management : Demonstrates proficiency with learning and using CRM software digital tools and communication platforms. Ensures that records and data are accurate and organized. Elevates inefficiencies or potential improvements to the appropriate team members.

Attention to Detail & Critical Thinking : Consistently exhibits a high level of accuracy and precision in work. Reviews and analyzes data and documents to ensure that records are complete and accurate.

Flexibility & Adaptability : Demonstrates the ability to adapt quickly and professionally to changes in priorities and work tasks. Maintains a positive attitude and willingness to adapt to change in order to meet the organization s needs. Clearly communicates changes in capacity and road blocks.

Planning & Organizing : Demonstrates excellent organizational skills by prioritizing planning and managing tasks documents schedules and resources. Develops and maintains systems for organizing information so that information is easily accessed.

PHYSICAL DEMANDS

While performing the duties of this job the employee is occasionally required to stand; walk; sit; use hands to finger handle or feel objects tools or controls; reach with hands and arms; climb stairs; balance; stoop kneel talk or hear. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

COMPENSATION

Compensation : The position is nonexempt with a base salary range of $60000$70000 annually commensurate with experience.

Benefits : At Outdoor Afro we are committed to supporting our employees with a comprehensive benefits package. Fulltime employees are eligible for the following benefits :

Medical dental and vision insurance

401(k) Plan with employer match

12 paid holidays 1 employee selected holiday; paid holiday break between Christmas and New Years Day

Volunteer time off accrued paid time off accrued sick time

Life shortterm and longterm disability insurance

Employersponsored health FSA contribution (up to $500 match for eligible healthcare expenses)

Dependent care FSA

Commuter benefits

Gym / fitness reimbursement (up to $250 annually for gym or health memberships; taxable benefit)

Additional Perks :

Employer covers 50% of dependent insurance premiums.

Working with a collaborative missiondriven team.

Opportunities for professional development and growth.

At Outdoor Afro we value worklife balance and strive to create an inclusive and supportive work environment. If you re passionate about making an impact and joining a team that prioritizes community and wellness we would love to hear from you!

TO APPLY

Complete the application and include your resume and a cover letter explaining why you d be a great fit for this position with Outdoor Afro.

Outdoor Afro is an equal opportunity employer. The above job description is not intended to be an allinclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.

Key Skills

AutoCAD 3D,Council,ABAP,Apps,Electronics Engineering,Clinical

Employment Type : Full Time

Experience : 4-5 years

Vacancy : 1

Salary : $60,000 - $70,000