What are the responsibilities and job description for the Accounts Payable position at Cavender Auto Group?
Cavender Auto Group is looking for a AP Clerk to join the Team!
This position is full time with full benefits including medical, dental, vision, 401k and more,
if interested please apply so we may set up an interview.
The Accounts Payable Clerk is responsible for ensuring accurate and timely processing of vendor invoices, payments, and expense reports for the automotive group. This position supports the accounting team by maintaining financial records, resolving discrepancies, and ensuring compliance with company policies and procedures.
Key Responsibilities:
Invoice Processing:
- Receive, review, and verify invoices for accuracy, appropriate approvals, and proper documentation.
- Match purchase orders and receipts to invoices.
Vendor Payments:
- Schedule and prepare payments to vendors (via checks, ACH, or wire transfers) within payment terms.
- Reconcile vendor statements to ensure accounts are current and discrepancies are addressed promptly.
Expense Reports:
- Process employee expense reimbursements, ensuring compliance with company policies.
Record Maintenance:
- Maintain organized and accurate records of all invoices, payments, and vendor communications.
- Assist in the monthly and year-end closing processes, including accruals and reconciliations.
Communication & Support:
- Communicate with vendors and internal departments to resolve billing issues or discrepancies.
- Respond promptly to inquiries regarding account statuses.
Compliance & Audits:
- Ensure compliance with company policies, state laws, and tax regulations (e.g., sales tax on applicable invoices).
- Assist in internal and external audits as required.
Process Improvement:
- Identify and suggest improvements to accounts payable processes for greater efficiency and accuracy.
Qualifications:
- Education: High school diploma or equivalent required; associate degree or coursework in accounting is preferred.
- Experience:
- At least 1-2 years of accounts payable experience; experience in the automotive industry is a plus.
- Familiarity with dealership management systems (e.g., Reynolds & Reynolds, CDK) is advantageous.
- Skills:
- Proficiency in Microsoft Office Suite (especially Excel).
- Strong attention to detail and organizational skills.
- Excellent communication and problem-solving abilities.
- Ability to handle a high volume of invoices and multitask effectively.
Work Environment:
This role is typically office-based with occasional interaction with dealership teams, vendors, and external parties. The position may require extended hours during monthly or annual closing periods.
Benefits:
- Competitive salary
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) retirement plan with company match
- Employee discounts on vehicles and services
