What are the responsibilities and job description for the Administrative Assistant position at Caviar & Caviar USA?
Company Description
Caviar & Caviar USA is a reputable processor and distributor of the finest selection of imported and domestic Caviar. With a state-of-the-art facility in Fort Lauderdale, Florida, and a caviar farm located on the Sunshine Coast of Canada, we have been the Official Source for leading culinary professionals for over a decade, servicing the United States and Canada.
Role Description
This is a full-time on-site role for an Administrative Assistant located in Fort Lauderdale, FL. The Administrative Assistant will be responsible for overseeing order fulfillment, providing administrative support, maintaining phone etiquette, managing communication, and assisting with executive administrative tasks and clerical duties. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
- Answering the phone, transferring calls and taking messages.
- Invoicing (Accounting Software Experience such as QuickBooks and Sage)
- Shipment Labels (FedEx Ship Manager, UPS WorldShip)
- Managing and updating information on Customer Portals
- Ensure file organization based on office protocol
- Customer Service to clientele: taking orders and following up with client requests
- Customer Check Ins.
- Cross training in product knowledge, customer service and sales.
- Clerical support.
- Provide ad hoc support around office as needed
Qualifications
- Administrative Assistance and Executive Administrative Assistance skills
- QuickBooks Experience or Invoicing Experience
- Strong Phone Etiquette and interpersonal, customer service and communication skills
- Ability to multitask
- Clerical Skills
- Excellent organizational and time management skills
- Proficiency in Microsoft Office suite
- Ability to work well under pressure and handle multiple tasks
- Previous experience in a similar role is a plus
- Associate's or Bachelor's degree in Business Administration or related field
Salary : $18 - $25
